Administrative/Project Assistant II

We are looking for a Lab Administrative Assistant, who is bilingual in English and Korean, to partner with the executive leadership and their team.

Role and Responsibilities:

Provide daily administrative support to Lab Team

Make travel arrangements, handle the executive's travel expense reporting

Compile weekly project status reports

Execute and manage third party vendor contracts

Assist with new hire on-boarding preparation: ordering phone, business card, name plate, desk assignment, etc.

Perform other tasks as assigned

Provide administrative support to the teams

Purchase and manage all office supplies

Manage office events and assist in event planning/organization, for example all-hands meeting, happy hours, team building events

Track office space, desk assignments

General facilities requests, shipping/receiving of orders on behalf of the office

Respond to miscellaneous requests from the teams

Provide accounting support to the office

Submit and track purchase orders for the office

Manage corporate credit card and track expenses

Monitor office budget and expenses, submit forecast for office events

Construct and submit monthly financial and activity reports while communicating and coordinating with internal finance team

Manage / support the executive's calendar in case of absence of primary EA

Required Experience and Education:

Both fluency in English and Korean are required

College degree preferred

Computer/IT/Microsoft Office fluency required

Ability to multi-task with punctuality and consistency required

3+ years of professional experience in high-tech companies, media companies or information centers preferred but not required

Strong customer service orientation, problem solving skills

Strong written/verbal communications skills

Attention to detail

Integrity and sound judgement in handling confidential information

Solid time management skills when faced with competing priorities and tight deadlines

Necessary Skills and Attributes:

Self-motivated individual with the ability to thrive in a team-based or independent environment

Detail-oriented with strong organization skills

Ability to work in a fast-paced environment

Limited supervision and the exercise of discretion

Proficiency in MS Office (MS Word, Excel and PowerPoint, in particular)

Excellent time management skills and the ability to prioritize work

Attention to detail and problem-solving skills

Excellent written and verbal communication skills

Ability to multi-task

Adaptability, flexibility, and the ability to deal with ambiguity associated with working in a fast-paced and changing environment