Administrative Assistant

Entry level position

Under general supervision, it provides a wide variety of administrative and staff support services to an organizational unit.

Duties and Responsibilities include the following.

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• Other minor duties may be assigned.
• Formats, types and edits a variety of routine material, including: correspondence, memos, reports, and confidential material.
• Receives and screens telephone calls and visitors; schedules appointments and meetings; resolves routine problems and refers other matters to appropriate staff members.
• Prepares and updates recurring and routine internal reports, collects and verifies data, refers problems to manager for resolution.
• Maintains and updates department files, records, and publications; maintains confidential files and materials.
• Schedules meetings and appointments; notifies attendees, and makes necessary arrangements.
• Arranges domestic and international travel. Assists in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc.
• Administers programs, projects, and/or processes specific to the operating unit served.
• May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations.