Office Coordinator/Administrative Coordinator - Hybrid

Overview

On Site
Contract - W2
Contract - 4 Month(s)

Skills

Microsoft Office Suite

Job Details

DivIHN (pronounced divine ) is a CMMI ML3-certified Technology and Talent solutions firm. Driven by a unique Purpose, Culture, and Value Delivery Model, we enable meaningful connections between talented professionals and forward-thinking organizations. Since our formation in 2002, organizations across commercial and public sectors have been trusting us to help build their teams with exceptional temporary and permanent talent.

Visit us at to learn more and view our open positions.

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For further inquiries regarding the following opportunity, please contact our Talent Specialist:

Arun at
Title: Office Coordinator/Administrative Coordinator - Hybrid
Location: This is a hybrid role, requiring flexibility to be onsite as needed between our Chicago, IL and Bolingbrook, IL offices.
Duration: 4 Months with possibility of extension

Position Overview:

The International Coordinator plays a critical role in supporting global operations through effective project coordination, communication, and administrative excellence. This position requires a highly organized, detail-oriented professional with strong project management experience and the ability to collaborate across diverse teams and time zones.

Key Responsibilities

Administrative Support

  • Manage executive and team calendars, coordinate meetings, prepare agendas, and organize domestic and international travel logistics.
  • Ensure timely communication and follow-up on key actions and deliverables.
  • Maintain professionalism and accuracy across all administrative interactions.

Project Planning and Coordination

  • Support cross-functional and international projects by maintaining project plans, timelines, schedules, and deliverables using tools such as SharePoint, Monday.com, or Smartsheet.
  • Track project milestones and dependencies, escalating risks or delays when necessary.
  • Partner with global stakeholders to ensure alignment and on-time execution.

Documentation and Reporting

  • Maintain a centralized project documentation repository to ensure version control and accessibility.
  • Prepare, edit, and format professional documents, meeting summaries, and reports with a focus on clarity, structure, and visual presentation.
  • Monitor and track unresolved issues, action items, and project risks.
  • Communication and Collaboration
  • Serve as a liaison across international and cross-functional teams to support communication flow, collaboration, and consistency.
  • Foster a positive, inclusive, and solutions-oriented team environment.

Qualifications & Requirements

  • Minimum 2+ years of experience in a project management or project coordination role, with proven ability to manage timelines, deliverables, and cross-functional dependencies.
  • Minimum 2+ years of experience supporting multiple leaders with calendar management, scheduling, and travel coordination.
  • Experience using SharePoint, Monday.com, and/or Smartsheet for project management, tracking, and document organization.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong written and verbal communication skills with excellent editing and document formatting abilities to ensure professional presentation and aesthetic consistency.
  • Highly organized, adaptable, and detail-oriented with the ability to prioritize in a fast-paced environment.
  • Demonstrated ability to work independently and collaboratively with global teams.
  • Friendly, approachable, and professional demeanor.
  • Bi-lingual proficiency (written and verbal) a plus; language(s) based on business need.
  • Positive attitude and commitment to supporting a collaborative, high-performance culture.
Required Skills
  • Excellent Organizational Skills
  • 2+ Years previous experience with maintaining schedules for multiple people
  • Experience with scheduling Travel, meetings
  • Must have a Great Attitude
  • Experience in Mircosoft Office Suite, word, outlook, powerpoint etc

About us:
DivIHN, the 'IT Asset Performance Services' organization, provides Professional Consulting, Custom Projects, and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization, Specialization, and Collaboration.

DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status.

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.