Accounting assistant

Folsom based employer seeking an individual to provide administrative support to the HR/Payroll department. Previous administrative office and payroll experience is a preferred. Experience with payroll systems such as Insperity or Similar PEO s is a plus. This is a full-time position, M-F 8:30-5:30.
Full Job Description

• Process bi-monthly and monthly payroll for full time and part time employees. Track hours and create spreadsheets tracking and audit purposes. Complete job verifications. Provide administrative support to the Human Resources Manager and assist with the Accounts Payable, Receivable billing and invoicing for client and vendor payment processing.
• High school diploma or equivalent with three years of secretarial, bookkeeping, accounting, computer applications and training, or related experience required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
• Any experience working with PEO companies to process payroll will be ideal
• Experience with payroll processing and benefits administration for 100+ employees.
• High level of integrity and confidentiality required.
• Excellent written and verbal communication skills.
• Strong attention to detail.
• Ability to work both collaboratively and independently.
• Coordination of Certificates of Insurance and Immigration paperwork processing
• Initiate background checks and follow up if required until closure
• Upload onboarding documents into Customer portals for new starts as required
• Performs administrative tasks and services to support effective and efficient HR operations.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
• Support onboarding process for new hires and ensure all necessary paperwork is completed and processed.
• Respond to internal and external HR related inquiries or requests and provide assistance.
• Collect, follow-up and record all timesheets for W2, Vendor and 1099 payrolls.
• Format resumes and processes employee, vendor and 1099 contracts for new placements.
• Familiar with recruitment and staffing processes
• Helps with general office tasks such as answering phone calls, receiving the mail, assisting office visitors, etc.
• Other duties as assigned
• Filing physical paperwork into appropriate folders in filing cabinets
• Help decorate the office during holiday events
• Enter receipts, apply payments, make deposits, create invoices, bills etc. in QuickBooks
• Must be physically able to operate a variety of equipment including a computer, printer, calculator, photocopier, facsimile machine, and telephone.
• Must be able to use proper body mechanics to work, move or carry objects or materials. This position requires: walking, standing, bending, stooping, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions.
• Must be able to exert up to 10 pounds of force occasionally. Physical demand requirements are at levels of those for sedentary work.
• Employee may be required to drive personal vehicle to company events.

SKILLS

• Three years or more QuickBooks knowledge
• Experience with Google Suite of products Gmail, google drive/docs etc.
• Advanced proficiency with Microsoft Word
• Advanced proficiency with Microsoft Excel
• Adobe Acrobat
• DocuSign usage experience is a plus
• 55 wpm Typing with accuracy.
• Alpha Numeric Filing
• General math skills, 10 key by touch
• Ability to analyze and problem solve
• Ability to read, comprehend and follow instructions
• Excellent time management and organizational skills
• Excellent communication skills