Digital Access Applications Engineer

About Stanford University's Hoover Institution: The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy-both domestic and foreign-as well as international affairs.

Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges.

With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity.

This position is part of the Library & Archives (L&A), which is a division of the Hoover Institution. L&A stewards one of the world's largest collections related to war, revolution, peace, and political and economic freedom. Through preservation, digitization, and access initiatives, L&A supports a global community of researchers, educators, and the public.

A cover letter and resume are required for full consideration.

JOB PURPOSE:

The Digital Access Applications Engineer supports and maintains server-based applications and associated workflows critical to the digitization and discovery of Hoover's digital collections. This position provides hands-on support for application configuration, troubleshooting, user onboarding, and development to ensure the smooth and reliable operation of platforms such as ArchivesSpace, Libsafe, and other digitization tools.

They serve as the primary support resource for digitization-related applications and workflows, collaborating with staff across departments to understand needs, resolve issues, and improve processes. The engineer also contributes to the planning and implementation of system updates, integrations, and enhancements, occasionally coordinating tasks within small collaborative projects or supporting larger initiatives.

CORE DUTIES*:

• Act as single point of contact between external support providers and stakeholders.
• Perform necessary business and system analysis to gather all pertinent data related to issues in production system, patches, upgrades, and enhancements.
• Collaborate with stakeholders to gather requirements and identify gaps between requirements and the application.
• Assist stakeholders with determining deliverables, creating system test plans, identifying test scenarios, managing user acceptance testing, and conducting production roll out of resolution.
• Collaborate with support providers and IT resources on application specifications and system enhancements to ensure appropriateness of design and delivering resolution of issues; partner with and coordinate stakeholders to test and deploy resolutions and enhancements in a timely manner.
• Assist with initial determination of the feasibility of requests and ensure user requirements are thoroughly and accurately documented in accordance with standard techniques.
• Interact with team members, the user community and others on an ongoing basis to ensure accurate identification and delivery of business requirements.
• Make formal recommendations, and write application specifications, including conversion, upgrade and interface routines.
• Develop functional specifications to ensure compliance with system development lifecycle methods.
• Team up with business partners and developers to set realistic response time and/or deliverable expectations.
• Manage the implementation of the approved development in partnership with developers and business partners.

* The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor's degree and eight years of relevant experience or combination of education and relevant experience.

Knowledge, Skills, and Abilities:

• Strong capabilities in the following: data mapping, conversion, table structure knowledge, running and analyzing traces, configuration settings, page customizations, security updates, custom coding logics, issues analysis and recommendations, running SQL queries, documentation skills, test scripts development, functional analysis, coordination of user acceptance and sign-off, business process improvement, fit/gap analysis, requirements documentation and process flow charting, presentation of options and solutions facilitation.
• Strong understanding of the components of web applications.
• Strong understanding of the software development life cycle.
• Strong verbal and written communication skills.
• Ability to work effectively and collaboratively with minimum direction.
• Ability to establish effective, ongoing relationships with clients, staff and management.
• Ability to manage multiple competing priorities and work under pressure in high stress situations.

Preferred/Desired Knowledge, Skills, and Abilities:

• Ability to troubleshoot technical issues across platforms, including permissions, data integration, and system behavior
• Familiarity with metadata standards relevant to digital archives (e.g., Dublin Core, MODS), and how they map across systems
• Skill in writing lightweight scripts (e.g., Python, Bash) to automate tasks or enhance system workflows
• Experience gathering user requirements and translating them into system or workflow improvements
• Demonstrated commitment to improving usability, discovery, and sustainability of digital content systems
• Experience with digital preservation platforms (e.g., Libsafe, Archivematica, Rosetta)
• Experience with fixity validation, checksums (SHA-256, MD5), and file integrity monitoring
• Ability to design and execute metadata transformation workflows (e.g., XSLT,OpenRefine)
• Familiarity with REST APIs and integration patterns

Certifications and Licenses:

• None

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

* Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

WORKING CONDITIONS:

• Work extended hours.

This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate.

The expected pay range for this position is $124,870 to $155,346 per annum. if hybrid.

The expected pay range for this position is $97,290 to $129,655 per annum. if remote.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients as well as with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ;/li>

* Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time
• Job Code: 4802
• Employee Status: Regular
• Grade: I
• Requisition ID: 106916
• Work Arrangement : Hybrid Eligible, Remote Eligible