IT Sourcing Specialist

Job Title: IT - Sourcing Specialist

Duration: 3 months contract-to-hire

Location: (Hybrid) St. Paul, MN

JOB SUMMARY

As the Indirect Sourcing Specialist, you will be responsible for technology and other service acquisitions and fulfillment within Indirect Sourcing supporting the IT and other categories. You ll work with a variety of groups to understand the procurement requirements and negotiation strategies for various projects. You will get the opportunity to manage sourcing processes from beginning to end and act as a product consultant to provide solutions for new products and services to meet business needs

MAJOR DUTIES

• Establish and manage relationships with internal customers/stakeholders.
• Support IT initiatives by understanding all processes and stakeholders within the IT organization.
• Manage the RFI/RFP process that includes organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
• Manage daily IT hardware/software requests and issue POs as needed.
• Obtain quotes, compare, evaluate, and negotiate pricing.
• Work with the enterprise to understand the procurement requirements and negotiation strategies for assigned projects as well as collaborate with project teams to align project costs.
• Manage and review POs for coding, pricing and information accuracy.
• Process invoices for payment.
• Inform customers of PO issuance and any other details regarding orders.
• Lead and participate in savings tracking, supplier development, and service improvements.
• Assist in developing statements of work (SOW).
• Analyze SOWs and appropriate content to advise business unit representatives and technology representatives as to the validity and appropriate content.
• Build relationships with key technology vendors and follow required sourcing policies and procedures.
• Assist with the new supplier onboarding process.

JOB QUALIFICATIONS

• Bachelor s degree in business, supply chain, finance, or other related field or minimum of 5+ years of experience.
• 2+ years of contract negotiation experience including master agreements.
• Strong analytical skills, attention to detail and organization skills.
• Strong work ethic and commitment to accomplish tasks as assigned.
• Aptitude for handling multi-dimensional, complex processes and/or projects with the ability to identify specific examples (this experience may have been exhibited while functioning in a non-technical role).
• Ability to work as part of a team and leading sourcing efforts.
• Possess strong interpersonal, written, and verbal communication skills and be able to understand and communicate complex topics with simplicity across organizational boundaries and up/down the management chain.
• Have the proven ability to establish, maintain and manage valuable and genuine internal/external business relationships.
• Be able to support IT initiatives by understanding all processes and stakeholders within the IT organization.
• Have experience working with business units as a product consultant to help determine new and/or better products/services to meet their requirements.
• Be committed to learning from senior Strategic Sourcing team members and will actively seek opportunities to work with them.
• Be adaptable and able to make decisions in an ambiguous environment.
• Basic understanding of organizational accounting.
• Ability to evaluate and quantify savings.

PREFERRED QUALIFICATIONS

• Indirect sourcing experience
• Experience using a procurement technology (ie Ariba, Coupa, GEP)
• 3+ years of experience in a sourcing role with increasing responsibility managing $1MM+ in category spend
• 2+ years of contract negotiation experience
• 1+ year of project management experience

CRITICAL COMPETENCIES

Customer Focus - Listens and understands customer s needs and develops value-added partnerships with customers. Goes beyond basic service expectations to help customers implement solutions and achieve objectives. Provides timely resolution to customer requests and issues.

Drive for Results - Demonstrates drive, determination, and ownership to achieve both results and success. Focuses on desired outcomes, not just reactive, quick solutions, and how best to achieve them. Takes personal responsibility for the quality and timeliness of work and achieves results with little oversight.

Communication: Actively listens and communicates clearly and effectively both verbally and non-verbally. Understands the importance of relationships to ensure team success; demonstrates compassion and understanding; open to other viewpoints in the interest of achieving best possible outcomes. Builds positive relationships, uses tact in sensitive situations; listens well to various points of view; relates well to others at all levels.

Collaboration - Takes time to get to know others in and outside his/her immediate areas of responsibility. Builds and nurtures a diverse network of contacts. Shares examples of personal insight where it will help collaboration or teamwork. Establishes rapport with people across the organization