IT Project Manager

Job Title: IT Project Manager
Job Location: Madison, WI - Hybrid - 2 Days onsite per week - Preferring a local resource

Job Description:

The ideal candidate will have demonstrated experience delivering complex IT projects, preferably involving SaaS platforms such as Salesforce, CRM systems, modular applications, or grant/financial workflow systems. Strong project management, business analysis, and communication skills are essential.

Primary Tasks:

• Lead and coordinate project activities for the Online Grant Management System initiative, ensuring alignment with business objectives and IT standards.
• Maintain and manage project plans, schedules, milestones, communication plans, and tracking tools.
• Coordinate and facilitate meetings with the vendor, IT teams, sponsors, and business stakeholders.
• Support and manage User Acceptance Testing, including planning, scheduling, communication, tester coordination, and issue tracking.
• Monitor project progress, dependencies, risks, and issues, ensuring appropriate mitigation and escalation.
• Ensure project deliverables meet quality, security, and compliance expectations.
• Provide clear, timely project status updates to leadership and oversight groups.
• Coordinate activities across teams for data migration, integrations, environment planning, training, and go-live readiness.
• Maintain project documentation, decisions, action items, risks, issues, and change controls.
• Support project closeout, including lessons learned, operational transition, and final reporting.

Top Skills (5) & Years of Experience:

• Advanced knowledge of project management methodologies (Agile, Scrum, Kanban, Waterfall) and tools. 10 years
• Direct experience managing large-scale IT projects that include vendor coordination, SaaS configuration, integrations, and data migration. 10 years
• Strong facilitation and coordination skills, with the ability to organize meetings, align stakeholders, drive decisions, and maintain forward momentum. 10 years
• Experience coordinating testing activities, including UAT planning, communication, issue tracking, and tester engagement. 10 years
• Background with SaaS, CRM, or workflow-based systems; Salesforce experience is a plus. 10 years

Nice to Have:

• Direct experience with Salesforce implementations, grant management systems, or other low-code/no-code application ecosystems.
• Experience with government or public-sector IT environments.
• Knowledge of DevOps practices, integration patterns, and tools such as Jira, Confluence, Azure DevOps, and/or Salesforce sandboxes.