Facility & Event Management Coordinator (HYBRID)

Overview

On Site
Depends on Experience
Contract - W2
Contract - 3 Month(s)

Skills

Facility management
event coordination
logistics management
documentation
data management
Excel
Airtable
inventory management
product management
content auditing
customer engagement
stakeholder management
scheduling
contracting support
process monitoring
process improvement
cross-functional collaboration
marketing support
professional education support
customer visit management

Job Details

Please note that this is a 3-month contract position.

Work location site name: Palm Beach Gardens, FL
What days will the worker be expected to work?: M-F
What hours will the contingent worker be expected to work?: 7:30 am - 4pm

The position requires a minimum of 3 days in the office each week, with some flexibility for remote work.

Top Three Skills:

  • Experience engaging with key customers and sales teams

  • Highly organized, detail-oriented, & proficiency using data management tools like Excel and/or Airtable

  • Passion for creativity and process design implementation

We are seeking a dynamic and organized professional for a temporary, approximately 3-month assignment based in Palm Beach Gardens. The role supports ongoing facility and customer engagement activities while our full-time team member is on a stretch assignment. This is an excellent opportunity to contribute to key programs and gain valuable experience in a fast-paced medtech environment.

Requirements & Qualifications

  • Bachelor s degree required

  • 3+ years of progressive experience in Business Administration, Marketing, Sales, or related fields

  • Experience engaging with key customers and sales teams

  • Highly organized, detail-oriented, & proficiency using data management tools like Excel and/or Airtable

  • Passion for creativity and process design implementation

  • Outgoing, engaging personality that can influence without authority in a highly matrixed environment

Responsibilities

Facility & Event Management

  • Coordinate and own logistics, approvals, and documentation for the use of the Innovation Experience Center (IXC) in Palm Beach Gardens

  • Act as onsite support/coordinator/quarterback for IXC events, including setup, documentation, notetaking, and follow-up

  • Support and participate in pre-event, on-site, and post-event planning calls

  • Lead data entry and management across teams for enabling tech & joint events

  • Maintain site relevance through stakeholder meetings, incorporating latest NPIs and content updates

  • Continuously audit content for relevancy and coordinate updates and improvements

  • Manage inventory audit, product management, and replenishment for all IXC products

  • Promote & enable facility utilization among product marketing teams & other key stakeholders to maximize the value of the space

Customer & Stakeholder Engagement

  • Partner with professional education and marketing on all Customer Education Visits and Marketing/R&D for VOC customer visits (scheduling, logistics, meals)

  • Serve as onsite point person for customer visits, ensuring facility readiness, demonstrations, and visitor support

  • Develop needs assessments and support contracting for VOC events

  • Support key internal meetings leveraging the IXC

  • Support post-visit activities: contracts closure, marketing actions, sales follow-up

  • Gain product and clinical knowledge to support customer engagement and cross-functional team planning

Process & Content Management

  • Monitor processes and make recommendations for experience enhancements across all phases

  • Make recommendations on internal & external customer event questionnaires to inform process enhancements

Applicants must provide their phone number. Reference job number A4962

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.