Looking for Executive Assistant in Santa Clara, CA

Job Description: Job Title: Executive Assistant Location: Onsite
Experience Level: 5 9 Years

Please note this position supports both the CMO & CIO. Candidates should have substantial experience working with global C-suite executives and a strong tenure within a global organization, such as Hitachi.
Job Summary:
Hitachi Digital is seeking a highly resourceful and polished Executive Assistant to support senior executives in a dynamic, fast-paced environment. The ideal candidate is proactive, detail-oriented, and thrives under pressure while maintaining a high level of professionalism and confidentiality. This role requires excellent judgment, strong communication skills, and the ability to manage multiple priorities seamlessly

Key Responsibilities:

• Provide strategic calendar management in a rapidly changing environment across multiple time zones.
• Coordinate logistics for in-person and virtual meetings, including room bookings, catering, and technical setup.
• Manage complex travel arrangements, ensuring a seamless end-to-end experience.
• Prepare and distribute meeting agendas, presentations, and other materials.
• Complete critical aspects of deliverables and special assignments by setting objectives, managing timelines, and collaborating across teams.
• Organize logistics for off-site meetings and support department-wide events as needed.
• Handle a wide range of administrative tasks and communications with discretion and accuracy.
• Serve as a liaison between executives and internal/external stakeholders, including customers, vendors, and visitors.
• Perform additional duties and special projects as assigned.

What You ll Bring:

• Bachelor s Degree required.
• Minimum of 5+ years of experience supporting C-level executives in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams, Skype for Business).
• Excellent verbal and written communication skills.
• High level of professionalism and ability to handle confidential information with discretion.
• Strong organizational skills with the ability to prioritize multiple tasks and maintain attention to detail.
• A proactive, results-oriented mindset with a strong sense of ownership.
• Outstanding interpersonal skills and a collaborative team spirit.

Work Environment:

• This is an onsite role, requiring presence in the office at least 4 days per week.
• You ll be part of a collaborative, high-performing team within a leading digital innovation company.