The Procurement Operations Specialist plays a critical role in ensuring that our purchasing processes run smoothly, costeffectively, and in full compliance with company policies. This position is responsible for managing the endtoend procuretopay cyclehandling supplier quotes, requisitions, purchase orders, and invoice validationswhile maintaining accurate inventory records and coordinating timely deliveries. You will serve as a key liaison between internal stakeholders, finance and accounting teams, and external suppliers, resolving procurementrelated inquiries and escalating potential issues before they impact operations. In addition, youll generate and analyze reports on order status, ontime payment rates, and spend variances, and help automate dashboards to track SLA and KPI performance. Ideal candidates bring at least two years of experience in supply chain or procurement operations, a strong operational mindset, familiarity with tools like Coupa and advanced spreadsheet functions, and a commitment to upholding both process excellence and our companys cultural and customerservice standards.
Support Activities
Fulfill procurement requests and provide related support to teams and ticket requesters
Request supplier quotes and place requisitions in Coupa; follow up to ensure timely, accurate deliveries
Onboard new suppliers and manage goods receipt (including Advanced Shipment Notifications and Lease Exhibits)
Use inventory systems to create, assign, store, move, and forecast equipment needs based on consumption and ticket data
Submit shipping requests and coordinate with logistics; update the IT asset management (ITAM) system when deploying, replacing, or recovering devices
Troubleshoot hardware and provisioning issues; engage other IT teams or suppliers as needed
Lock, replace, and document lost or stolen devices in ITAM
PR/PO Management & Compliance
Review and create Purchase Requests (PRs) and Orders (POs) for policy, coding, and budget compliance
Ensure timely approvals, PO issuance, and sufficient funds for invoicing; escalate funding issues as needed
Validate invoices against contractual and PO amounts
Procurement Helpdesk
Resolve inquiries on purchases, supplier onboarding, invoicing, and payment escalations
Proactively review invoices for accuracy against POs and contracts to maintain 95% ontime payment rate
Triage and resolve invoice holds, collaborating with Uber stakeholders, finance, accounting, and suppliers
Reporting & Data Integrity
Produce ad hoc and recurring reports (e.g., ontime payment rates, PO vs. invoiced amounts, AftertheFact POs)
Validate data consistency across systems (Coupa, Oracle, ServiceNow) and automate dashboards tracking SLA/KPIs
Task Management & Service Supervision
Maintain backlog and ensure correct inventory movements and system updates
Audit task data for quality and timeliness; track service trends and project progress
Present metrics, performance insights, and improvement recommendations to stakeholders
Preferred Qualifications
2+ years in supply chain, procurement, operations, logistics, or inventory management
Strong ProcuretoPay expertise and operational mindset
Proven ability to prioritize in a fastpaced, deadlinedriven environment with SOX compliance
Excellent problemsolving, verbal, and written communication skills in Business English
Proficiency with Coupa (or similar), Google Sheets/Excel (advanced formulas, PivotTables), Google Docs, and Slides/PowerPoint
Familiarity with OSHA compliance and customerservice environments ranging from interns to senior executives
Selfmotivated, able to work independently or as part of a team
Availability for a 9am5pm PST shift
"
Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.