Contract Administrator

  • Oakland, CA
  • Posted 12 hours ago | Updated 12 hours ago

Overview

Hybrid
$40 - $45
Contract - W2
Contract - 24 Month(s)
No Travel Required

Skills

Salesforce/ SAP/Microsoft
Great communication skills

Job Details

Job Title: Contract Administrator
Job ID: GSR 1657
Location: Oakland, CA
Duration: September 08, 2025 September 07, 2027
Pay Rate: $42.00 -- $45.00

Assignment is Hybrid and required on-site in Oakland or San Ramon Offices 1-2 days per week

TOP THINGS LOOKING FOR:
1. Proficiency using Salesforce/ SAP/Microsoft tools preferred.
2. Communication skills Verbal/writing with internal and external stakeholders
3. General skills for administrative jobs: fee payment, tracking, records management, Prioritizing work, Nimbleness


Job Description: Overview: This position manages air quality compliance permit renewals, with backup responsibilities for Hazmat and Water Quality tasks.
Responsibilities:
1. Permit Coordination (75% of workload):
Manage approximately 700+ permits/registrations issued by state and local agencies, including:
  • Minor air quality source permits
  • Title V air quality permits
  • Liquefied Natural Gas (LNG) air permits
  • Portable Equipment Registration Program (PERP) registrations
  • Process permit fee payments in online payment system.
  • Coordinate the completion and submission of approximately 100 annual emission inventory reports to local air districts.
  • Respond to Environmental Field Specialist (EFS) queries regarding permit status.
  • Resolve permit and invoice discrepancies through direct communication with EFS and regulatory agency staff, and review of online agency compliance systems.
  • Maintain and update permit records in Salesforce to manage and track permit status, including invoice payments.
  • Maintain electronic archives of permits in Salesforce and notify EFS for posting onsite.
2. Mail Management (15% of workload):
  • Travel to the San Ramon office 1-2 days a week to retrieve and scan incoming mail for all permit programs.
  • Prepare and send outgoing mail via USPS, UPS, or Pony Express (intracompany service) as needed.
3. Significant Compliance Obligations (less than 5% of workload):
  • Coordinate the annual payment of critical AB 32 Cost of Implementation (COI) fee.
4. Special Projects Support (5% of workload):
  • Provide general support for special projects/training on an as-needed basis.
  • Backup for hazmat/water quality permit tasks on an as-needed basis.
Reporting Structure:
  • Directly reports to the Manager, Air Quality Program.
  • Dotted-line reports to Managers in other programs if supported.
Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.