Overview
Skills
Job Details
Job Title: Project Coordinator
Duration: 6 Months (Tentative)
Location: Quincy, MA (Hybrid)
Summary:
A dynamic Administrative Project Coordinator is needed to support executive leadership within an Information Technology environment. This role involves managing core administrative responsibilities and coordinating mission-critical activities for the Chief Information Office (CIO). The ideal candidate will be highly organized, proactive, and comfortable in a fast-paced, performance-driven workplace. Proficiency in Microsoft Office tools is essential to succeed in this role.
Job Duties and Responsibilities:
Manage special projects by setting objectives, prioritizing tasks, tracking progress, and resolving issues.
Conduct research and data analysis to prepare detailed reports, charts, and graphs.
Coordinate monthly executive meetings, including agenda preparation, presentation materials, correspondence, and follow-up actions.
Provide calendar management support for the SCIO (as a backup).
Assist in meeting preparation, including developing agendas and assembling materials.
Track and send reminders for overdue action items and follow-ups.
Attend meetings, take minutes, and organize electronic and physical materials.
Coordinate off-site meetings and events as needed.
Support daily facilities-related issues and serve as liaison for IT Safety concerns at the Quincy office.
Order and manage central IT office supplies.
Prepare and track H1B letters and coordinate with the legal department as needed.
Assist in educating staff on office policies and maintaining a professional office culture.
Provide general administrative support to the IT department, including live support when necessary.
Perform other administrative tasks as assigned.
Required Skills and Experience:
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access, Visio).
Ability to handle confidential information with discretion.
Excellent written and verbal communication skills.
Capable of working independently with minimal supervision.
Skilled in complex administrative tasks requiring independent judgment and reasoning.
Familiarity with IT concepts and processes is a plus.
Experience preparing charts, graphs, and pivot tables.
Strong multitasking and prioritization abilities.
Highly organized with excellent planning skills.
Self-motivated, detail-oriented, and eager to learn.
Comfortable working in a hybrid/remote environment with minimal distractions and a high-speed internet connection.
Education:
Bachelor s degree in business or a related field, or equivalent experience.