Administrative Assistant

Overview

On Site
$20 - $22
Contract - W2
Contract - 3 Month(s)

Skills

Executive Support
Calendar Management
Travel Coordination
Meeting Scheduling
Office Administration
Tier 1 support
Microsoft Office Suite
Help desk assistance
record keeping

Job Details

Job Title: Administrative Assistant
Location: 3 months (W2 Contract)
Duration: Atlanta, GA (Onsite)

Overview

The IT Administrative Support role provides high-level administrative assistance to the department s Executive Leader(s) and supports day-to-day technology and operational functions. This position plays a key role in ensuring smooth office operations, efficient communication, and prompt Tier 1 IT support for the department.

Key-skills: Executive support, calendar management, travel coordination, meeting scheduling, office administration, record keeping, correspondence management, minute taking, Tier 1 IT support, help desk assistance, Microsoft Office Suite, Outlook scheduling

Key Responsibilities

Executive and Administrative Support

  • Manage executive-level calendars, including scheduling and coordinating meetings and appointments.
  • Handle travel arrangements, prepare itineraries, and ensure all logistics are managed effectively.
  • Prepare, review, and distribute correspondence, memoranda, letters, and reports.
  • Take and distribute meeting notes and minutes promptly and accurately.
  • Maintain department records, files, and documentation systems.
  • Carry out special administrative or office operations projects as assigned.
  • Serve on interdepartmental teams focused on process improvement and operational efficiency.

Information Technology Support

  • Handle Tier 1 IT support tickets, providing first-level assistance to resolve basic technology issues.
  • Ensure conference room technology (e.g., displays, conferencing systems) is operational and ready for use.
  • Coordinate with IT staff for escalated support requests when necessary.

Office Coordination

  • Welcome and direct visitors in a professional manner.
  • Maintain conference room schedules, ensuring cleanliness and functionality of meeting spaces.
  • Retrieve, sort, and distribute mail and deliveries.
  • Respond to phone calls, emails, and written inquiries efficiently and courteously.

Requirements

  • Experience: Minimum of two (2) years of experience directly supporting an executive, including scheduling, travel coordination, and general administrative management.

Skills:

  • Strong organizational and time-management abilities.
  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and common IT tools.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple priorities in a fast-paced environment. \
  • Work Style: Dependable, proactive, and detail-oriented. Must be punctual and capable of working independently or collaboratively.

Schedule

  • On-site only: Monday Friday, 8:30 AM to 5:00 PM
  • Includes a -hour unpaid lunch break

Start Date

  • Immediate availability required the selected candidate must be able to begin the contract as soon as possible.

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