Senior Internal Business Systems Analyst - Hybrid

Title: Senior Internal Business Systems Analyst - Hybrid

Mandatory skills:

gathering business, documenting business, technical requirements,
system implementation, process improvement projects,
Business Analysis, Lean Six Sigma, Change Management,
grant management systems, enterprise software implementations, system integration projects, financial management systems,
funding processes, government operations, government policies, financial systems, relying, financial management, auditing, transparency, financial systems, fund management, payment processing, reconciliation, funded grant programs,
Cost estimates, system development, procurement, maintenance, System feasibility, system architecture design,
grant administration information systems, Grant Administration System, grant administration workflows, funding sources, grant programs,
business process analysis, requirements gathering, functional requirements, technical requirements, user stories, process flows, system specifications,
conduct gap analyses, data mapping, reporting requirements gathering, system implementation, system integration, performance reporting requirements,
Streamline grant application, review, award, monitoring processes, data management, reporting,
Gathering of system, business, technical requirements, testing, application, database, operating systems

Description:

The client is looking for an Internal Business Systems Analyst

The client is initiating a department-wide effort to modernize and centralize its grant administration information systems and related processes through the development or procurement of a comprehensive Grant Administration System. This project is a critical component of the newly created client strategic goal to enhance transparency, accountability, and efficiency in the management of client-funded grants across all program areas.

To support this complex, cross-divisional initiative, client requires a dedicated Project Manager contractor to coordinate and oversee the work of the contractor team responsible for the planning and analysis phases of the project.

These phases include:
Gathering of system, business, and technical requirements
Conducting a feasibility study
Designing the future-state system architecture
Developing cost estimates for system development/procurement and long-term maintenance

Knowledge, Skills, and Abilities
Evaluate the internal business and technical needs of an organization and recommend solutions.
Serve as liaison between internal departments and development team.
Define the system and functional requirements.
Assess available technologies to create development specifications as well as detailed test cases.
Assist with testing to analyze results.
May play a key role in training employees on application, database, and operating systems.
Career-level position within field. Requires experience and proficiency in discipline.
Conducts complex work important to the organization.
Works with minimal supervision with wide latitude for independent judgment.
Six to nine years of experience or equivalent education.

Project Responsibilities:
Leading stakeholder engagement sessions to elicit and prioritize business needs.
Analyzing and documenting current-state grant administration workflows and data systems.
Facilitating development of future-state process maps and business requirements.
Drafting functional and technical requirement documents and use cases.
Supporting feasibility analysis and development of system design documentation.
Collaborating with technical teams to validate that system solutions meet business requirements.

Project Description: Grant Administration System Modernization Project

The client is undertaking a critical project to modernize and enhance our client s Grant Administration System to be used to manage the full lifecycle of client and federally funded grant programs. The existing processes and systems are outdated, relying heavily on manual workflows, spreadsheets, and disconnected tools that limit efficiency, data accuracy, and transparency.

The new Grant Administration System will serve as a centralized, enterprise solution designed to:
Streamline grant application, review, award, and monitoring processes.
Improve data management, reporting, and decision-making through integrated dashboards and performance metrics.
Enhance compliance with state and federal regulations related to financial management, auditing, and transparency.
Support improved communication and collaboration between grant program staff, applicants, award recipients, and client leadership.
Integrate with existing financial systems to ensure seamless fund management, payment processing, and reconciliation.

This system will ultimately improve services to external grantees while providing internal staff with the tools and data they need to efficiently manage multiple funding sources, grant programs, and performance reporting requirements.
The Business Systems Analyst will play a key role in guiding this high-priority initiative by gathering and analyzing information from business units, IT staff, and system vendors to ensure successful system design and selection. They will document and translate business needs into functional and technical requirements, user stories, process flows, and system specifications. They will facilitate workshops, interviews, and working sessions to define current-state and future-state business processes. The will also conduct gap analyses, data mapping, and reporting requirements gathering to support system implementation and integration with financial systems, relying on experience and judgment to accomplish project goals.

Project details (project overview, who the contractor will work with, soft skills needed, etc.):
The client is initiating a department-wide effort to modernize and centralize its grant administration information systems and related processes through the development and/or procurement of a comprehensive Grant Administration System. To support this complex initiative, client requires a dedicated Business Systems Analyst to lead a business process analysis and requirements gathering by working closely with grant program staff, IT professionals, leadership, and external vendors.

The analysis will be used to complete the following project deliverables:
System feasibility study
Future-state system architecture design
Cost estimates for system development/procurement and maintenance

Additional details: This position will report to the client Management Director and be part of a contractor team that includes a Project Manager and a Systems Architect. The team will also be supported by a part-time Project Manager from the client PMO, who will help to connect this team to the internal stakeholders, technical resources, and subject matter experts throughout the department.

Top Required Skills & Years of Experience:
Business Systems Analyst capabilities with 5+ years of experience as a Business Analyst, Business Systems Analyst, or similar role, preferably in system implementation or process improvement projects.
5+ years proven experience gathering and documenting business and technical requirements.
5+ years' Experience collaborating with vendors, IT teams, and business stakeholders to deliver technology solutions.

Nice to Have Skills:
Professional certification in Business Analysis, Lean Six Sigma, or Change Management.
Familiarity with grant management systems or enterprise software implementations.
Experience working on system integration projects involving financial management systems.
Knowledge of state or federal government operations, policies, and funding processes.

VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.

Contact Details :

VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008