"Event Coordination Specialist" at Troy, MI (Fully Onsite) - CG

Role: Event Coordination Specialist

Locations: Troy, MI (Fully Onsite)

Duration: 12+ Months Contract

F2F Interview Highly Preferred

Note: Candidate needs to be in the office 5 Days every week. Local or candidates from adjacent states only.

Job Summary:

• Event Coordination Specialist will be responsible for managing the entire event cycle and calendar, working closely with the Event Management Team to ensure seamless execution of events.
• This role requires excellent organizational skills, technical expertise, and the ability to travel between event locations.
• Moreover, the role requires interactions with executive-level leadership on a daily basis.
• Therefore, the candidate must possess the soft skills to stay calm, remain professional, and interface effectively with C-level executives.

Key Responsibilities:

• Manage the event cycle and calendar, ensuring all events are planned and executed efficiently.
• Work on requests from the Event Management Team and confirm attendance for events.
• Conduct event dry runs, including technical checks such as internet connectivity and other necessary preparations.
• Arrange vendors for AV equipment and coordinate event delivery.
• Provide on-site assistance during events, including technical checks and acting as the single point of contact (SPOC).
• Coordinate with the Field Service Organization (FSO) for any on-site assistance needed.
• Coordinate with other towers for any remote assistance required.
• Prioritize tasks based on the events calendar and ensure all deadlines are met.
• Demonstrate a willingness to grow technical experience in live events, including AV, lighting, and other technical aspects.
• Manage organizational project management tasks related to events.

Qualifications:

• Proven experience in event coordination and management.
• Strong technical skills, particularly in AV equipment and internet connectivity.
• Excellent organizational and project management skills.
• Ability to travel between event locations as required.
• Strong communication and interpersonal skills.
• Flexibility to work outside of general business hours during events.
• Willingness to learn and grow technical expertise in live events.

Preferred Qualifications:

• Experience with live event production, including AV and lighting.
• Familiarity with event management software and tools.
• Strong problem-solving skills and the ability to troubleshoot technical issues on-site.
• this will be an on-site position located at the client s location in Troy, Michigan. The client expects the resource to be onsite 5 days a week and to travel to the Boston home office approximately twice a year for significant events.
• This is a hands-on role that involves handling AV equipment, ensuring cameras and microphones work properly before events, setting up equipment, and displaying videos and materials provided by the client s communication team. Candidate must have a minimum of 3 years experience in AV and Technical equipment set up.