Scientific Research Company

Washington DC

HYBRID-2 days onsite each week

Needed ASAP

12 month contract

Job Title: Corporate Expense & Supplier Compliance Analyst

Position Summary

We are seeking a detail-oriented and customer-focused professional to serve as the Supplier Management & Corporate Card Coordinator. This role is responsible for managing vendor profiles, supporting corporate card administration, and ensuring compliance with corporate travel and expense policies. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving, along with a solid understanding of IRS rules regarding reportable income and 1099 compliance.

Key Responsibilities

Supplier Management

- Create, update, and maintain vendor profiles in the procurement system.
- Collect and verify required documentation for vendor setup and payment processing.
- Ensure compliance with IRS regulations regarding reportable income and 1099 classifications, including:
- Understanding thresholds for Form 1099-NEC and Form 1099-MISC, which will increase to $2,000 starting in 2026.
- Identifying correct filing classifications (e.g., sole proprietors, partnerships, LLCs, corporations) and exceptions (e.g., legal and medical payments to corporations still require reporting).
- Ensuring proper documentation (e.g., W-9 forms) is collected and maintained.

Corporate Card Administration

- Process applications for Chrome River access and corporate travel/purchasing cards.
- Administer the corporate card program, including issuing, distributing, and tracking cards.
- Monitor card usage, manage card limits (increases/decreases), and respond to fraud alerts.
- Generate and analyze reports related to card usage and compliance.

Expense Management & Auditing

- Audit employee expense reports to ensure compliance with corporate policies and IRS guidelines.
- Provide guidance and training to employees on expense reporting procedures.
- Identify and escalate policy violations or irregularities.

Customer Service & Support

- Triage and respond to internal and external inquiries related to suppliers, payments, and corporate cards.
- Deliver high-quality customer service across all levels of the organization.
- Collaborate with finance, procurement, and IT teams to streamline processes and resolve issues.

Qualifications

- Proven experience in supplier/vendor management, corporate card administration, or related finance operations.
- Strong understanding of IRS 1099 reporting rules, including:
- Reportable income thresholds and filing deadlines
- Backup withholding requirements
- Multiple filing classifications and exceptions
- Familiarity with expense management systems (e.g., Chrome River) and procurement platforms.
- Excellent organizational and time-management skills.
- High attention to detail and accuracy.
- Strong written and verbal communication skills.
- Ability to work independently and collaboratively in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Excel, Outlook, Word).