HR / Personal Administrator & Executive Assistant

Overview

On Site
$40,000 - $60,000
Full Time
No Travel Required

Skills

Attention To Detail
Collaboration
Communication
Customer Communications
Management
Organizational Skills
Onboarding
Office Administration
Payroll
Scheduling

Job Details

Position Overview

We are seeking a highly organized and proactive HR/Personal Administrator/Assistant to support our growing company. This hybrid role combines foundational HR administrative responsibilities with executive-level support for the CEO. While current HR activity does not yet require full-time capacity, this position will also assist with calendar coordination, administrative tasks, sales support, and special projects.

The ideal candidate is detail-oriented, discreet, professional, and comfortable shifting between HR duties and personal/executive support tasks.

Key Responsibilities

Human Resources Administration

  • Coordinate new-hire onboarding including offer letters, background checks, employment forms, and orientation scheduling.
  • Manage employee documentation and maintain accurate HR records in compliance with company policies and federal/state regulations.
  • Administer I-9 verification and immigration-related documentation (such as visa support, status tracking, and communication with external immigration counsel).
  • Serve as a point of contact for employee questions regarding HR policies and benefits.
  • Assist with updating and maintaining the employee handbook, HR policies, and internal workflows.
  • Support payroll and benefits administration tasks as needed (data entry, documentation follow-up, status changes).
  • Prepare ad-hoc reports and assist with audits and compliance tasks.

Executive & Personal Support for the CEO

  • Manage the CEO s calendar, appointments, meetings, and travel arrangements.
  • Coordinate logistics for internal/external meetings, including preparation of agendas, materials, and follow-ups.
  • Assist with personal tasks and errands as requested to support overall time management and efficiency.
  • Maintain confidentiality and handle sensitive information with exceptional discretion.

Sales & Administrative Support

  • Assist the sales team with scheduling, client communications, basic CRM updates, and follow-up tasks.
  • Prepare documents, presentations, and correspondence for internal and external stakeholders.
  • Identifying opportunities and bringing new clients.

Travel & Special Projects

  • Domestic or international travel may be required to support company events, meetings, or CEO logistics.
  • Participate in special projects and cross-department initiatives as assigned.

Qualifications

  • 2+ years of experience in HR administration, office administration, executive support, or related roles.
  • Knowledge of HR compliance practices including onboarding, I-9 verification, and employee documentation.
  • Strong organizational skills with the ability to manage multiple priorities.
  • Excellent written and verbal communication skills.
  • High level of professionalism, confidentiality, and judgment.
  • Proficiency in Microsoft Office Suite, Google Workspace, and standard office technologies.
  • Ability to work independently and adapt to changing priorities.

Key Competencies

  • Attention to detail
  • Professionalism & discretion
  • Time management
  • Problem solving
  • Communication & interpersonal skills
  • Flexibility and willingness to support a variety of functions

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.