HCM Coordinator

Overview

The HCM/Data Analyst will be responsible for managing and maintaining data integrity across the HR Information Systems (HRIS) and ensuring accuracy throughout the full position control and HR transaction lifecycle. This role combines strong data management, auditing, and reporting skills with hands-on experience in HR systems. The ideal candidate thrives in an analytical, detail-oriented environment and collaborates cross-functionally with HR and management to ensure efficient and compliant data processes.

Key Responsibilities

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  Own and manage the position control process, including requisition management, personnel paperwork (PPW), and all HR lifecycle transactions (new hires, changes, separations, etc.).

  
  


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  Perform data audits and integrity checks across multiple systems; identify discrepancies and proactively implement corrective actions.

  
  


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  Conduct IT and HRIS audits to ensure compliance with internal and external reporting standards.

  
  


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  Serve as the "audit point person" - compiling data from multiple sources and ensuring accuracy in all reporting and HR transactions.

  
  


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  Utilize advanced Excel functions (VLOOKUP, Pivot Tables, formulas) to analyze, reconcile, and report HR and organizational data.

  
  


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  Partner with HR, Payroll, and IT to optimize HR data workflows and improve process efficiency.

  
  


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  Proactively follow up with managers and staff to clarify incomplete or inaccurate information to "push through" transactions in a timely manner.

  
  


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  Assist with HR technology upgrades, system enhancements, and report development as needed.

  
  

Systems & Technical Skills

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  HRIS Systems: Proficiency with HRIS database structures (ADP, Infor, or UKG preferred).

  
  


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  Excel: Advanced proficiency, including VLOOKUP, Pivot Tables, and data validation tools.

  
  


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  Reporting Tools: Experience in query/report building and analysis using Microsoft Office Suite.

  
  


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  Clinical Systems (Preferred): Familiarity with Meditech or Paragon systems a plus.

  
  


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  Auditing & Compliance: Strong background in HR/IT data audits, reconciliations, and control documentation.

  
  

For California Applicants:

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO) , and the California Fair Chance Act (CFCA).

This position is subject to a background check based on its job duties, which may include patient care, working with vulnerable populations, access to financial and confidential information, driving, working with heavy machinery, or working in a warehouse or laboratory environment. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients.