Overview
On Site
Depends on Experience
Contract - W2
Contract - 12 Month(s)
Skills
Project Coordinator
Project management
Excel
data analysis
pivot tables/VLOOKUP
Job Details
Role: Project Specialist/Project Coordinator
Location: Pomona, CA(Onsite)
Job Description
We are seeking a detail-oriented and proactive Project Specialist/Project Coordinator to support project coordination, vendor management, and business operations. This role serves as a key liaison between business users, vendors, and technical teams, contributing to system analysis, project documentation, and operational support across multiple initiatives.
The ideal candidate will be comfortable managing multiple tasks in a fast-paced environment, possess strong analytical and communication skills, and demonstrate a high level of accuracy and accountability.
Key Responsibilities
Project & Business Support
- Act as a liaison between end users, technical teams, and vendors.
- Support system specifications, systems analysis, and project control activities.
- Participate in planning and evaluation meetings; document discussions and outcomes.
- Prepare and distribute meeting minutes and follow-up documentation.
- Assist analysts and programmers during implementation phases as needed.
- Adapt quickly to changing requirements and communicate updates to project teams.
- Coordinate project resources and support small to large-scale initiatives.
- Lead web-based and in-person training sessions and meetings when required.
Vendor & Invoice Management
- Serve as the primary point of contact (POC) for assigned Vegetation Management (VM) vendors.
- Process vendor invoices accurately and on time, ensuring compliance with contractual and procedural requirements.
- Track invoice rejections and work with internal and external stakeholders to resolve issues.
- Lead meetings with vendors and internal partners to ensure alignment on invoicing processes.
- Analyze work management system datasets to validate invoices and identify trends.
- Recommend process improvements to enhance efficiency and effectiveness in vendor and invoice management.
Required Skills & Qualifications
- Minimum 3+ years of relevant experience in project coordination, business analysis 8, or operations support.
- Strong organizational and time management skills with the ability to prioritize multiple deadlines.
- Advanced Excel and data analysis skills (pivot tables, VLOOKUP, data validation).
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Proactive problem-solving and critical-thinking abilities.
- Experience in vendor management and relationship building.
- Ability to work independently as well as collaboratively within a team.
- Comfortable operating in a fast-paced, multi-project environment.
Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.