Administrative Assistant - Onsite

Title: Administrative Assistant - Onsite

Mandatory skills:

administrative support,
Microsoft suite, excel,
customer service, email, telephone,
New Employee Orientation, Onboarding processes,
invoice, payments, PGT processes, MyBuy, S4HANA,
inventory, ordering process, confidential documents, information,
document retention records policy, payroll related information,
planning, execution support, company events, team meetings, retirement parties, employee recognition opportunities,
mobile device inventory, enforcing company policies, expectations surrounding mobile devices, troubleshooting mobile device issue,
cashiering documentation, running reports, cashiering activity

Description:

Responsibilities / Accountabilities:
Provide a high level of customer service to both internal and external customers in person and via email or telephone
Supporting New Employee Orientation and Onboarding processes in compliance with market requirements
Process location invoice/payments for supplier invoices via PGT processes (MyBuy or S4HANA)
Manage uniform inventory and ordering process for frontline employees
Maintain confidentiality of confidential documents and information
Comply with company document retention records policy as it relates to payroll-related information
Other administrative and customer support responsibilities as assigned
Provide planning & execution support for company events, such as team meetings, retirement parties, and employee recognition opportunities
Serve as the mobile device location process owner, which involves managing mobile device inventory, enforcing company policies and expectations surrounding mobile devices, and troubleshooting mobile device issue
Serve as the primary back-up to complete daily cashiering documentation, which includes running reports, maintain a log of cashiering activity, and retaining appropriate documentation.
Act as backup for Cashier during vacations, personal and sick days.

Qualifications/Requirements:
Assoc Degree preferred.
3+ years of experience providing administrative support
High level of computer proficiency and ability to become proficient in multiple IT applications
Microsoft suite knowledge and excel skills a must
Must be a strong team player and assist others when necessary
Excellent written and verbal communication skills
Experience in prioritizing work and multi-tasking, with a strong sense of urgency
Outstanding organization, time management, and follow-up skills
Responsible and reliable
Self-motivated and proactive
Aptitude to work with minimal supervision set goals, create and implement action plans, and monitor progress toward goals

VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.

Contact Details :

VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008