Executive Assistant

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Job Title: Executive Assistant

Location: Dallas, TX

Duration: 6+ Months

Job Summary
We are seeking a talented and enthusiastic professional for the role of Executive Assistant. The successful candidate will thrive in a dynamic high-paced environment, be proactive and resourceful, and have a customer service mentality. The Executive Assistant will be a strong team player who demonstrates exceptional attention to detail, solid organizational and communication skills, and experience managing competing priorities on a daily basis.

Responsibilities
Manage calendar and travel schedules and routinely plan, coordinate and schedule meetings, across multiple time zones, including meeting logistics and the resolution of schedule conflicts in a timely manner
Act as the point of contact between the supported executives and internal or external colleagues
Build and leverage collaborative relationships with other Executive Assistants across the company
Prepare, review, and track expense reports
Manage purchase orders and approve invoices for payment
Organize and execute meetings, develop meeting materials (such as presentations and reports), take and distribute notes, and manage action items
Plan and organize special events
Coordinate special projects as needed

Qualifications
5+ years work experience performing tasks similar to those above in a global corporate environment
5+ years supporting senior executives
Advanced proficiency in Microsoft applications including Word, Excel, PowerPoint and Outlook (Microsoft Visio, Teams, SharePoint, preferred)
Ability to prioritize and re-prioritize in a fast-paced environment with little oversight
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.