Contract Administrator

Job Title: IS CONTRACT ADMINISTRATOR

Location: St. Paul, MN - Hybrid, (Only Locals)

Contract: 6+ Months

Responsibilities:
Contract Management:
Drafting and Reviewing Contracts:
* Prepare, review, and negotiate contract terms and conditions to ensure compliance with company policies and legal requirements.
* Collaborate with legal counsel to address complex legal issues within contracts.

Contract Execution:
* Facilitate the signing and execution of contracts, ensuring all necessary approvals are obtained.
* Maintain records of executed contracts and ensure proper storage and retrieval.

Monitoring and Compliance:
* Monitor contract performance to ensure compliance with terms and conditions.
* Track key contract milestones, deliverables, and renewal dates.
* Address and resolve any compliance issues or disputes that arise during the contract term.

Vendor Management:
* Establish and maintain relationships with vendors, acting as the primary point of contact for contract-related matters.
* Conduct vendor evaluations and performance reviews to ensure quality and adherence to contract terms.

Financial Management:
Budget and Cost Control:
* Monitor contract budgets and expenditures, ensuring costs are within approved limits.
* Identify opportunities for cost savings and negotiate favorable terms to benefit the organization.

Invoicing and Payments:
* Review and process vendor invoices for accuracy and compliance with contract terms.
* Ensure timely payments and resolve any billing discrepancies.

Risk Management:
Risk Assessment:
* Identify potential risks associated with contracts and develop strategies to mitigate them.
* Ensure that all contracts have appropriate risk management clauses and insurance requirements.

Compliance and Audits:
* Ensure all contracts comply with relevant laws, regulations, and company policies.
* Prepare for and participate in internal and external audits related to contract management.

Documentation and Record Keeping:
* Maintain comprehensive and organized records of all contracts, amendments, and related documentation.
* Ensure proper documentation of all contract changes and communications.

MUST HAVE:
* High school diploma or GED AND nine (9) years of progressively responsible experience in contract administration to include overseeing the development and negotiation of contracts and bid specifications; managing bid openings; awarding and executing contracts. Note: Highest completed degree in the following majors: Business, Finance, Public Administration, or a closely related field will count towards the minimum nine (9) years of required work experience. Associate's degree counts as two years of experience; Bachelor's degree or higher counts as four years of experience
* Relevant government purchasing and contracting certifications such as an UPPCC Certified Public Procurement Officer (CPPO) or Certified Professional Public Buyer (CPPB), or a NIGP-CPP.
* Contract preparation and administration in IT - Knowledge of principles, practices, processes and laws related to general liability in the State of MN; federal, state and local laws and regulations pertaining to competitive procurement practices.
* Ability to utilize Microsoft Word and Excel, Electronic Calendar and Internet
* Requires skill and persuasion in dealing with others, both inside and outside of the department. Interactions with others generally require influencing, instructing and negotiating with individuals to gain their understanding, cooperation and action.