Contract Specialist

Software Guidance & Assistance, Inc., (SGA), is searching for an Contract Specialist for a 6 month contract assignment with one of our premier utility clients in San Jose, CA .

Responsibilities :

• Intake daily job requests from the City; create work orders in the maintenance management system.
• Coordinate with Construction Supervisors and field management on scope, priority, and resource needs.
• Assign work to internal crews or subcontractors and obtain USA tickets before field execution.
• Review and ensure accuracy of field data, subcontractor documentation, and job records.
• Oversee labor compliance and certified payroll reporting under California DIR public works requirements, including DAS forms 140/142.
• Prepare, process, and reconcile invoices; route subcontractor invoices for review and payment.
• Maintain accurate records in enterprise systems (HxGN EAM, JD Edwards E1, or similar).
• Support internal/external audits and compliance reviews.
• Prepare compliance, payroll, and contract execution reports for management.

Required Skills:

• Strong knowledge of public works contracting, labor compliance, and certified payroll requirements.
• Experience reviewing wage data, fringe benefits, and subcontractor documentation.
• Strong organizational skills with ability to manage multiple requests and deadlines.
• Attention to detail in data entry and document review.
• Clear communication and collaboration with construction, accounting, and field teams.
• Ability to learn and navigate enterprise systems quickly (EAM/CMMS, financial systems).
• Minimum of 5 years' experience in contract administration, labor compliance, payroll reporting, or related support in a public works or utility environment.

Preferred Skills:

• Familiarity with construction workflows and subcontractor coordination.
• Prior experience with HxGN EAM (Infor), JD Edwards EnterpriseOne, or similar systems.
• Bachelor's degree in Business, Finance, Engineering, Project Management, or related field.

SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at .

SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company to request an accommodation or assistance regarding our policy.

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