Overview
On Site
Depends on Experience
Accepts corp to corp applications
Contract - W2
Contract - Independent
Job Details
Job Title: Administrative Coordinator (Part-Time)
Position Overview:
We are seeking a detail-oriented Operations & Accounting Administrative Coordinator to support leadership team by managing day-to-day administrative and accounting-related tasks. This role exists to free senior leaders from routine operational work so they can remain focused on high-level priorities.
Key Responsibilities:
-
Administrative Support:
- Sending out digital signature documents via DocuSign
- Managing departmental accounting tasks: reviewing transactions, deposits, and processing invoices
- Submitting purchase orders (POs), reclassifications, and accrual entries
- Coordinating parts procurement through our ordering system
- Liaising with the uniform supplier for order placement and invoice payments
- Purchasing equipment and machinery from dealerships, ensuring best pricing and specifications
- Arranging catering services for departmental events
- Coordinating and organizing department events and meetings
- Handling mailroom duties, including distributing mail and packages
-
Testing Responsibilities (if applicable):
- Assisting in quality assurance and product testing as needed (clarify if required)
Work Schedule:
This is a part-time onsite position with the following upcoming time blocks:
- Tuesday: 3:00 PM – 5:00 PM
- Wednesday: 9:00 AM – 12:00 PM
- Friday: 2:30 PM – 4:00 PM
Qualifications:
- Proven experience in administrative roles or office support
- Strong organizational and multitasking skills
- Proficiency with digital tools such as DocuSign, Excel, and purchasing systems
- Excellent communication and interpersonal skills
- Ability to work independently and prioritize tasks effectively
- Previous experience with accounting or procurement is a plus
Benefits & Opportunities:
- Gain hands-on experience supporting a dynamic department at a reputable company
- Flexible part-time schedule with specific time slots
- Opportunities to develop skills in administrative and operational functions
- Supportive work environment with potential for future growth
Pay Rate: $20.00 - $30.00 Hourly
If you are a dependable professional looking to contribute to a thriving team, we encourage you to apply!
Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.