Overview
On Site
Depends on Experience
Accepts corp to corp applications
Contract - W2
Contract - 12 Month(s)
Skills
Administrative Support
Biotechnology
Management
Business Analysis
Microsoft Office
Job Details
We are looking for Senior Administrative Business Partner for our client in San Francisco, CA
Job Title: Senior Administrative Business Partner
Job Type: Contract
Job Description:
Pay Range: $30.21hr - $35.21hr
- The Senior Administrative Business Partner (Sr. ABP) provides diverse expertise and highly skilled administrative support to Senior/Executive Management and staff in Early Clinical Development by anticipating, determining, and fulfilling business partners needs in a proactive, well-organized, and customer-oriented manner. Interactions can involve matters of utmost sensitivity.
- Partnering with the supervisor and other staff to identify efficiencies across work groups.
- Proactively manage and maintain business partners complex calendars and meetings.
- Coordinate and manage complex travel needs and logistics.
- Plan large mid-level internal meetings (e.g., department meetings, large team/committee).
- Possess advanced knowledge of IT systems (e.g., cSuite, virtual collaboration tools).
- Manage relationships with internal and external stakeholders, often with a high level of confidentiality required.
- Create contracts/purchase orders and process payment and expense reports.
- Help coordinate candidate/interview process.
- Manage and plan team building events and workshops depending on role and level.
- Independently lead the planning and execution of complex team offsites (involving multiple locations, days, activities, and/or travel needs).
- Draft email communications on behalf of manager, team, department, or leader.
- Manage departmental gSites, Slack, websites, newsletters, etc., including collecting content, distributing information, and overseeing maintenance.
- Project Management Support: Quality Compliance & Clinical Capabilities (QC3) projects and initiatives.
- Perform additional responsibilities as assigned based on business needs.
- Ability to multitask, prioritize, and execute tasks independently; may assist in coordinating workflow among team members.
- Collaborative, initiates and facilitates team development, ensures all relevant information within the team is shared, works with different functions to achieve the best overall outcome.
- Ability to handle and exercise judgment and discretion concerning sensitive, confidential, and proprietary information.
- Demonstrates accuracy and attention to detail for own and others work; communicates and ensures standards for accuracy and detail within the team.
- Based on breadth of experience, skill, and strategic context, makes decisions independently with minimal external input/validation.
- Experience working with senior leaders/management.
- In-depth knowledge of Microsoft Office (PowerPoint, Excel, and Word) and cSuite tools (including Gmail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, ZOOM) with ability to provide instruction or training to others as needed.
- An average of 5-7 years of related administrative, operations, or project management experience (experience in pharmaceutical/biotechnology industry preferred).
- BS/BA degree or equivalent industry experience.
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