Administrative Specialist

Title:

Administrative Specialist

KBR is seeking an experienced Administrative Specialist to provide direct support to the Program Manager (PM) and Principal Deputy PM (DPM) for a Naval Air Systems Command Program Office.

Role and Responsibilities:

• Drafts correspondence for PM/DPM signature, de-conflict program office calendars across multiple computer systems and support the office in data retrieval, transfer and archiving efforts.
• Provides general administrative support including answering and transferring incoming calls, scheduling appointments, reserving conference rooms, and implementing administrative security measures.
• Assists the office with managing and retaining program documentation/program schedules on a classified network to include, but not be limited to configuration management, folder setup, and management of all task documentation to ease access, review, retrieval, and filing of all task-related documentation/briefs.
• Prepare and process travel order requests and vouchers/sub-vouchers in accordance with NAVPERS instructions and joint regulations.
• Maintain records of travel orders and voucher submittals, dates submitted and track progress as required.
• Provides documentation development and support program office data calls, briefs, and documentation requests.
• Maintains office supply stocks and order supplies when necessary.
• Travel (5-10%) is required for this position.
• This position is not eligible for remote work; on-site support is required.

Basic Qualifications:

Education:

• High School Diploma or GED is required.

Experience:

• A minimum of five (5) years of experience in a customer and business-oriented position is required.
• A final DoD Top Secret clearance is required. A current SSBI or Federal Investigative Standard Tier 5 (T5) or Tier 5 Reinvestigation (T5R) within the last 5 years.
• Must be able to travel as required for role.
• Must work on-site as remote work is not allowed for this role.

Preferred Experience

• Must be able to work in a dynamic, complex security environment
• Excellent written and verbal communications
• Knowledgeable of Navy organizational structure.
• Proficient in all Microsoft Office (including Project) and Adobe products
• Professionalism and customer service
• Experience with Defense Travel System (DTS) is preferred

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.