Benefits & Leaves Administration Professional - Hybrid

Title: Benefits & Leaves Administration Professional - Hybrid

Mandatory skills:

Benefits Administration, Leaves Administration,
Compensation and Benefits, Leave of absence,
Microsoft Excel, Word, PowerPoint,
administrative, organizational, customer service,
operational task, administrative task,
benefits plan, pension plan, benefit programs,
process review, email, social media platforms, online collaboration tools,
data changes, data requests, audits, timesheets,
HR, management, employees regarding compensation, HR inquiries,
Absence administration, Paid Leaves, Paid Time Off, Workday Time, Attendance,
Field Administrative Services, Information, financial reporting,
analytical, problem solving, conflict resolution, reports, communication

Description:

Summary Description:
We are looking for an enthusiastic and driven Benefits & Leaves Administration Professional to supplement our Compensation & Benefits team.

Responsibilities:
Perform operational and administrative tasks associated with the administration of benefits plans and leave of absence programs.
Support with process review and recommend/implement improvements to streamline and gain efficiency.
Extract reports and conduct analyses in support of benefits & pension plan administration.
Draft communications for HR, management, and employees regarding compensation & benefit programs, leveraging email and internal social media platforms (VIVA Engage).
Responding to HR inquiries regarding benefits and leave programs.
Responsible for leading Absence administration including Paid Leaves and Paid Time Off
Perform any necessary audits on timesheets within the system to correct inaccurate hours, time types, etc.
Work directly with global Workday Time & Attendance and Absence teams to troubleshoot items as well as test new functionality
Assist in facilitating issues with time administrators (Field Administrative Services team)
Conduct audits of data changes and requests to ensure compliancy with company policy and practices
Ability to track vacation and sick time accruals according to state labor laws and company policy

Requirements:
Bachelor s degree preferred, or comparable work experience in lieu of degree.
5-8 years US leave of absences administration experience.
A current knowledge of laws and regulations that impact leaves of absence in the US.
Proficiency in Microsoft Excel, Word, and PowerPoint.
The ability to work as part of a virtual team, but effective in self-directed activity.
Comfortable working in a flexible/hybrid working model, in-office and via online collaboration tools
Strong analytical and problem-solving skills.
Excellent administrative and organizational skills.
Effective communication skills.
Strong attention to detail.
Self-Starter and is able to accomplish expected tasks with minimal supervision
Must have the ability to exercise a high level of diplomacy and tact; excellent customer services and interpersonal communication skills; Cultural sensitivity and demonstrated ability to work with diverse groups.
Demonstrated proficiency in analyzing Information, financial reporting, conflict resolution, applicable state and federal laws
Ability to anticipate work needs and follow through on own initiative with minimum direction

Notes:
Role is hybrid - worker may need to come into the office occasionally
8:00 AM to 5:00 PM

VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.

Contact Details :

VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008