Administrative Support Specialist

  • Oklahoma City, OK
  • Posted 15 hours ago | Updated 15 hours ago

Overview

On Site
$42,000 - $52,000
Full Time
No Travel Required

Skills

Administrative
Operations
training
development
education
Administrative Support
Training And Development
Office Administration
Microsoft Excel
Microsoft Office
Microsoft Outlook
Microsoft PowerPoint
Documentation
Data Entry

Job Details

OVERVIEW:
Hendall is seeking a reliable and detail-oriented Administrative Support Specialist to provide full-time, on-site support to a U.S. Department of Transportation Learning System team in Oklahoma City. This role will support daily operations, including preparing instructors and course materials, coordinating meetings, maintaining office organization, and assisting with logistics related to training and development efforts.
DUTIES:
  • Prepare training materials and support instructors before and during learning sessions
  • Coordinate and schedule internal and external meetings, both virtual and in-person
  • Manage calendars, meeting invites, room reservations, and basic AV support
  • Maintain and organize physical and digital office records
  • Order and track office supplies and training materials
  • Serve as an onsite point of contact for administrative and logistical needs
  • Support onboarding of visiting trainers and staff
  • Assist in data entry, reporting, and documentation related to the learning system
  • Liaise with both management lead and client staff to ensure smooth daily operations
MINIMUM QUALIFICATIONS:
  • Associate degree or higher required
  • 2+ years of experience in administrative or office support roles
  • Strong organizational and communication skills
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • Ability to work independently and manage multiple priorities
  • Experience supporting training or educational programs is a plus
  • Must be able to pass background screening and any client-specific clearance requirements
Salary Range: $42,000 to $52,000 per year, depending on experience and qualifications
Location: This position is based fully on-site at a Department of Transportation facility in Oklahoma City, OK
Work Environment: Standard business hours, Monday through Friday; Occasional need for early setup or extended hours during training events
For a complete listing of benefits, please visit our careers page at
Hendall Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
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