Temporary Professional Administrative Assistant

Temporary Professional Administrative Assistant

This is a Full-Time (On-Site) Contractor Position in Puyallup, WA supporting a Water Utility/Water Treatment & Distribution Organization. Full benefits are inclusive to this position.

Number of Available Positions: 1

Contract Term: 3-6 Months (With Possible Extensions)

Requirements: ship Work Status Authorization; Completed Bachelor s Degree (Highly Preferred); 5+ years of professional experience with clerical and office administration, MS Word, MS Excel spreadsheets, record & documentation management, data entry & collection, and generating reports

Compensation Target: $25-$28/HR (Compensation is flexible based on the relevant years of professional experience and background related to the position)

Job Description:

We are looking for someone who is highly organized and computer savvy, beyond just Word and Outlook. The role interfaces with customers and is expected to manage a steady workload of requests for new connections/new business, in addition to supporting our management team.

ESSENTIAL FUNCTIONS:

• Provides administrative support to the management team, as well as performing all administrative support for the staff of the Operations, Construction, and Customer Service Departments
• Composes, creates, and edits correspondence and reports
• Assists with acquisitions, management contracts, and other growth-related business
• Tracks and reports progress on conservation goals for Municipal Water Law requirements
• Maintains, updates, and organizes filing systems and various calendars; makes travel arrangements; operates all office equipment
• Updates water system; creates spreadsheets
• Sets, organizes, and communicates information to departments when systems are contracted
• Assists in planning meetings
• Completes various recurring letter filings
• Fills in for and assists other Administrative Assistants
• Facilitates Water Availability requests, and manages correspondence with customers
• Performs work on-site in the assigned office location
• Performs other duties as assigned

MINIMUM QUALIFICATIONS:

• Bachelor s degree in Business Administration or related field and/or equivalent relevant experience
• Five years of clerical and administrative experience, including word processing, spreadsheet development, documenting management issues, data collection, and report processing
• Advanced Microsoft Office Outlook, Word, Excel, and Publisher skills
• Proficient 10-key and data-entry skills
• Valid State Driver s License

Required Knowledge, Skills, and Abilities:

• Knowledge of principles of English usage, spelling, grammar, and punctuation; knowledge of modern office practices and procedures
• Knowledge of basic principles, procedures, and techniques of business letter-writing, record- keeping, and basic report preparation
• Knowledge of water industry
• Ability to read maps and legal descriptions
• Ability to work under pressure; be available to arrive early and stay late, as necessary, occasional weekend work
• Ability to perform responsible and complex secretarial and administrative work involving the use of independent judgment and personal initiative
• Ability to use logical and creative thought processes to develop solutions according to written specifications and/or verbal instructions
• Ability to maintain confidential data and information
• Ability to establish and maintain cooperative working relationships with those encountered in the course of doing business
• Ability to operate a variety of modern office equipment, including a word processor and/or computer terminal
• Ability to compose and edit letters, memos, and reports
• Ability to learn new software programs and perform internet research
• Ability to communicate effectively, both verbally and in writing
• Ability to work independently with minimum supervision
• Ability to take initiative to address issues and resolve problems
• Ability to be well-organized and able to handle multiple priorities
• Ability to perform excellent customer service, both internally and externally
• Good interpersonal skills, enthusiasm, and ability to deal with customers in a pleasant manner
• Commitment to the Continuous Improvement process