Administrative Coordinator

6 month contract opportunity immediately available 5 days a week onsite with our insurance client in Clearwater. Amazing opportunity to gain valuable experience in the insurance domain. Prior insurance or bookkeeping experience are helpful but not required.

Job Title: Administrative Coordinator

Essential Duties

1. Assists in the calculation of past due balances and contacts clients via email to collect.
2. Assist in managing and organizing departmental email inboxes.
3. Performs data entry, call outs and sends emails to clients. (External calls)
4. Clocks in and out consistently and accurately by using the electronic timeclock system for all time worked and does not perform any work when not clocked-in.

Knowledge, Skills, and Behaviors

1. Knowledge of modern office methods and procedures.
2. Skill to be organized, give attention to detail, and exercise follow up.
3. Skill to effectively plan, organize, and prioritize work assignments to meet deadlines.
4. Skill to establish and maintain filing systems, format, proofread, and edit documents.
5. Skill to manage multiple projects.
6. Skill to use and compose clear, comprehensive, and accurate verbal and written communication and reports.
7. Skill to use Word, Excel, and Outlook with proficiency.
8. Ability to be effective when working independently or cooperatively as a team member.
9. Ability to consistently project a professional appearance and demeanor.
10. Ability to exercise professional judgment and initiative.
11. Ability to interface with multiple departments, multi-task and work independently.
12. Ability to listen carefully and respond to or refer customer requests and problems with diplomacy and a sense of urgency.
13. Ability to look for opportunities to apply new ideas, methods, designs, and technologies.
14. Ability to maintain a positive and respectful attitude.
15. Ability to maintain diplomatic customer/client relations.
16. Ability to process, interpret, and communicate complex information and data.
17. Ability to project an outgoing and service focused personality.
18. Ability to understand and follow oral and written directions.
19. Ability to use discretion in dealing with confidential matters and information.
20. Ability to work in a fast-paced environment.
21. Ability to consistently report to work on time prepared to perform duties of the position.

Minimum Requirements

1. High school education or equivalent (GED)
2. Two (2) years of clerical or administrative experience.
3. Bookkeeping, accounting, or billing and collections experience preferred.

Vertex Solutions Inc. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, national origin, ancestry, religion, age, citizenship, sex, marital or veteran status, disability or handicap, sexual orientation or any other basis prohibited by applicable law.