Facilities Management Applications Specialist

Facilities Management Applications Specialist

Virginia Community College System

Job Description

Virginia's community colleges have a 50-year track record of educational excellence and innovation to serve the needs of our citizens and strengthen the Commonwealth's economy. When Virginia's General Assembly established the Virginia Community College System in 1966, the need for a comprehensive system was well known. Over the two decades after the end of World War II, leaders in government, business, professional sectors, and academia had called for a new approach to providing educational opportunity. A key concern was Virginia's ability to develop a skilled and knowledgeable workforce to expand the state s economy. Today our community colleges give every Virginian the opportunity to gain a quality education. With 23 colleges on 40 campuses located throughout the state, Virginia's Community Colleges are committed to serving Virginia families, helping them acquire the knowledge and skills to seize the opportunities of today and tomorrow.

The Facilities Management Applications Specialist will provide essential support for Trimble eBuilder Project Management System. The position is a key player in planning, implementing, testing, and managing this application to meet the needs of the Virginia Community College System (VCCS) and to help improve productivity. This involves a combination of systems analysis, data extraction, report generation, and problem-solving. Duties require strong interpersonal skills using both written and verbal communication working with department staff, college staff, consultants and contractors.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Knowledge of enterprise software and custom applications, including system maintenance, user support, troubleshooting issues, and prioritization of requested enhancements.
• Skill in developing and delivering training materials, user guides, and providing end-user support
• Excellent organizational, communication, and customer service skills
• Ability to meet deadlines and manage multiple tasks simultaneously
• Strong writing, proofreading and editing skills.
• Proficient in Microsoft Office applications, Adobe products and/or other automated office tools.
• Experience supporting, administering, or maintaining enterprise software systems, including system configuration, user support, report development, and security.
• Substantial knowledge, skill and ability in facilities-related recordkeeping and public procurement practices.

Additional Considerations

• Significant computer expertise.
• Knowledge of Trimble Unity eBuilder or similar project management systems.
• Coursework completed in Information Technology or a related field.
• Experience in capital outlay administration and/or public sector procurement in a higher education or government agency environment.
• Hands-on experience using e-Builder or similar enterprise project management system

Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at , or DBVI at

Additional Information

This position is defined as a restricted classified position and is dependent upon the continuation of funding. The individual hired will be required to serve a one-year probationary period. The VCCS offers competitive compensation along with excellent benefits and opportunity for career development.

Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link:

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.