Executive Assistant

JOB SUMMARY:

• The Administrative Support Services Specialist works under the direct supervision of the Assistant Vice President of Facilities Operations performing a wide variety of administrative, clerical and general support functions for all facilities, departments and leadership team members assigned to the AVP including Plant Operations & Maintenance, Biomed/Clinical Engineering, Security, Nutritional and Environmental Services staff, VacaValley Hospital, and specified systems and equipment at ambulatory healthcare facilities.
• This position provides direct support for The Joint Commission (TJC) Environment of Care, Life Safety, and Emergency Management requirements, including administrative support for the Safety Officer, Healthcare Facilities Management, Environmental Health & Safety and Emergency Management services throughout organization.
• Job functions are completed independently with minimal supervision. Responsible for maintaining regulatory required documentation for all applicable Authorities Having Jurisdiction (AHJ's) including TJC, CMS, OSHA, FDA, OSHPD and CDPH.
• This individual demonstrates an ability to work effectively with all levels of management, clinical staff, employees, contractors, vendors and community. Communicates clearly, concisely and accurately both verbally and in writing.
• Monitors and coordinates the AVP’s schedule.
• Responsible for coordinating conference calls, scheduling meetings/appointments for the AVP, Directors and Managers.
• Coordinates and prepares documents for various activities.