Job Responsibilities
Cost Plan Development and Analysis:- Use the cost and schedule plan to determine if project objectives are achievable.
- Create, maintain, and update monthly forecast budgets.
- Prepare various cost reports and maintain forecast accuracy. Prepare project performance analysis, cost, and schedule status reports. Identify cost and schedule variances from objectives and recommend corrective action.
- Assess and report on project performance using established industry standards.
- Ensure that responses to project budget, and GRC or FERC cost requests reflect accurate and current project cost information and stakeholders are in concurrence.
- Provide regular communication on project cost, schedule and risk status to project team members, stakeholders and public.
- Interface with design and planning resources and software systems.
- Review and assist in the preparation of Advance Authorizations, Job Estimates and Re-Authorizations and assist PM in routing for approval.
- Prepare journal entries and coordinate or process goods receipts in current software system.
- Ensure that responses to budget and cost requests reflect correct project cost information and stakeholders are in concurrence.
- Input data into various programs and prepare various cost and forecasting reports.
Project Documentation & Reporting:- Verify that project cost and schedule milestones were/were not attained and provide input to identify future process or business improvements and work with responsible parties to implement.
- Manage orders from inception through completion and all required documentation is entered in current software system (Ex: EDMS).
- Resolve all open items, ensure compliance requirements are met and settlement rules are entered, and close out order.
- Maintain scope change, contingency release, change order, and journal entry logs.
- Maintain written and electronic project documentation and records for required aspects of the project: Maintain project files in accordance with established guidelines and requirements (Ex: utilizing the electronic document management system or EDMS).
- Document change order requests, project status, key issues, risks and resolution, priority changes and approvals.
- Provide Project Manager with monthly report of project costs and/or schedule information including variance analysis according to an agreed upon level of detail and prioritization.
- Provide Project Team members with current status report containing schedule and cost information. Comply with Utility Operations Policies, Standards and Guidelines.
- Assist PM with Post Job Critique.
Central Data Management Functions- Quality and Analysis
- Prepare various monthly and weekly project management reports and report performance reports to management group including scorecards.
- Ensure quality of reports for the department, to report out to stakeholders.
- Validate weekly and monthly data sets.
- May provide support to project manager(s) as necessary
Special Projects- Fulfill ad-hoc requests for cost-related data and analysis.
- Participate on (or lead) various process improvement initiatives, within Project Management.
Central Financial Analysis Functions- Project Budget & Cycle Forecast Monitoring/Reporting
- Prepare various monthly and weekly project performance reports - budget and cycle forecast reports; and finance status reports, utilizing the financial tracking software (e.g. SAP/BW system and EPM).
- Coordinate and work with all stakeholders, on creating new reports, that best measure and support good business decisions, to meet the Year End Annual Budget target.
- Coordinate and summarize project cycle forecast variance explanations for the department, to report out to stakeholders.
- Ensure that all responses to budget, quarterly cycle requests reflect accurate and current project cost information and stakeholders are in concurrence.
- Post and update all the project performance; budget and cycle forecast; and status reports on the Project Management website.
- Financial and Performance Management
- Monitor, analyze and report out on the Department s Forecasting Performance, with weekly performance reports, utilizing the financial tracking tools (e.g. SAP/BW).
- Analyze financial results on a monthly basis, providing explanations of significant cost drivers to PM Leadership reports such as the Green-Red Scorecard and Lessons Learned Reports.
Schedule Development and Analysis:- In coordination with Project Manager develop project schedule and cash flow/forecast plans with functional department input.
- Attend Project and Job kickoff and walk down meetings.
- Create, maintain and update schedules.
- Document, monitor and communicate project milestones and risks with appropriate stakeholders.
- Participate in project status meetings, collect progress data and revise project plan as needed.
- Monitor financial progress and maintain Project Manager s order group. Develop, maintain and control project schedule plans using appropriate software (for ex: SAP Project System, SAP Work Management System, and Primavera P6).
Qualifications
Minimum:- Bachelor s Degree or equivalent experience
- 1 year of experience in electric or gas transmission or distribution business operations area, business planning, accounting, finance, construction management or project management.
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