HR Coordinator

Job Description:
FreshRealm is in an exciting high-growth phase, and our culture of ACTIONS drives our team to work collaboratively, move with urgency, and deliver with excellence. We are seeking an HR Coordinator who thrives in a fast-paced, dynamic environment and is passionate about supporting employees, maintaining strong administrative processes, and contributing to a positive workplace culture.

General Summary:

The HR Coordinator will play a key role in supporting core human resources functions across onboarding, compliance, employee communications, and events. This highly organized and detail-oriented individual will be the central point of contact for new hire onboarding, I-9 and document audits, internal HR systems maintenance, and employee engagement initiatives. The role will be heavily administrative for the first 3 weeks, with potential to evolve into a Junior HR Generalist depending on business needs and performance.

Key Responsibilities:

• Conduct I-9 audits and ensure compliance with federal and state employment verification requirements.

• Create, manage, and maintain a structured and compliant HR filing system (physical).

• Act as a confidential point of contact for sensitive employee information and HR documentation.

• Support new hire onboarding, including new hire orientations, document tracking, benefits setup coordination, and first-day readiness (badges, IT tickets, etc.).

• Coordinate with internal teams (IT, Facilities, etc.) to ensure a seamless new hire experience.

• Own HR administrative tasks such as data entry into HRIS/ATS systems, file audits, and employee status updates.

• Assist with employee events, engagement activities, and communicationsserving as an HR "cheerleader" and culture champion.

• Draft and send company-wide communications, announcements, and surveys using platforms like SharePoint, Teams, or Slack.

• Support ongoing enhancements of employee-facing communication tools and documentation libraries.

• Participate in compliance tracking and reporting (background checks, training completions, etc.).

• Maintain accurate HR records and documentation to support internal audits and process improvements.

Qualifications:

• 2+ years of experience in an HR support or administrative capacity; experience in high-growth or fast-paced environments a plus.

• Strong understanding of HR compliance requirements (I-9, document retention, confidentiality).

• Experience handling confidential and sensitive information with discretion and professionalism.

• Excellent organizational skills and attention to detail; able to manage multiple priorities with accuracy.

• Tech-savvy; comfortable using HRIS systems (e.g., UKG, ADP, Workday), SharePoint, Teams, and other communication/collaboration tools.

• Strong written and verbal communication skills.

• Ability to work independently while collaborating effectively across teams.

• Flexibility to support ad hoc HR projects as assigned.

  
  
  
  Skills and Requirements
  • Previous internship or professional experience in a corporate setting.
  • Prior experience in recruiting or HR is advantageous but not mandatory.
  • Proficiency in Microsoft Outlook and Excel, with familiarity with Outlook meeting requests, is a plus.
  • Ability to multitask and prioritize in a fast-paced team setting.
  • Exceptional written and verbal communication skills.
  • Strong analytical capabilities with meticulous attention to detail and follow-through.
  • Self-motivated and proactive approach to tasks.
  • Aptitude for both independent work and collaborative efforts.
    
    
    Pre-Screen Questions
    1. Is candidate available to work full time, onsite in Tracy?
    2. Where did candidate gain experience in validating I-9 documents?