Administrative Assistant

Immediate need for a talented Administrative Assistant. This is a 03+months contract opportunity with long-term potential and is located in Tucson, AZ (Remote). Please review the job description below and contact me ASAP if you are interested.

Job ID: 25-75220

Pay Range: $20 - $23/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:

• As a part of our hiring process, along with an option to directly connect with a Recruiter or apply online, we now offer a texting option to enhance your candidate experience. Click the link below which contains the job description and a few basic questions that will help you ensure this is a good fit and expedite the shortlisting process or you can directly email me.
  
• Shift Schedule: 8:00 am PST 5:00 pm PST
• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
• Review emails received prior to the beginning of workday
• Schedule, reschedule a VERY high volume of internal and external meetings
• Review and approve invoices, reports, memos, letters, financial statements, and other documents
• Review and approve corporate documents, records, and reports
• Prepare and distribute agendas for meetings let by either my team leaders or me
• Take minutes during meetings facilitated by either my team leaders or me.
• Follow up on action items/deliverables from meetings and documenting post meeting updates
• Gath travel options and coordinating and scheduling travel for team members or me
• Prepare/submit expense report for team members or me
• Consolidate orders and ordering office supplies for team members or me
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
• Prepare agendas and make arrangements for committee, board and other meetings

Key Requirements and Technology Experience:

• Key Skills; 3+ years Executive Assistance experience
• Expert ability in event planning, budgeting, etc
• Understanding of Review and approve invoices, reports, memos, letters, financial statements, and other documents
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills
• Expert ability to work independently and manage one s time
• Expert ability to keep information organized and confidential
• Expert ability in event planning, budgeting, etc. Expert leadership and mentoring skills necessary to provide support and constructive performance feedback
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint
• Years of experience required: 5+ years related experience with knowledge of position requirements. 3+ years Executive Assistance experience
• High School Diploma or GED

Our client is a leading Healthcare Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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