Administrative Assistant III

Trident Consulting is seeking a "Administrative Assistant III for one of our clients. A global leader in business and technology services.

Title: Administrative Assistant III

Location: Pomona, CA (Onsite)

Job type: Contract

Pay Rate: $16/hr to $22/hr

Duration: 12+ Months

Description:

• Broad knowledge of department policies, practices, and procedures. Broad knowledge of personal computer software, on-line applications, office equipment, and filing systems. Typically possesses three to four years experience performing thorough administrative, secretarial, and clerical functions.
• The administrative assistant-level 3 is a high-level administrative position. Under minimal supervision, performs a variety of both complex and routine administrative duties that may include balancing multiple tasks simultaneously.
• Performs duties of a high confidential nature that require comprehensive knowledge of organizational policies, practices and procedures. Sets up meetings.
• Responsible for ordering supplies and setting up offices/computer equipment for new hires. Requires judgment and confidence in handling interpersonal relations.
• Works on special projects as needed. May provide work direction to lower level administrative staff in the same department or unit.High School degree and 2-4 years of office experience or equivalent, relevant experience May require relevant college courses.
• Ability to coordinate the schedule of an Executive VP and other managersProficient in Microsoft Word, Excel.

Day-to-Day Responsibilities/Workload

• Download drawing package content from SharePoint
• Generate/assign drawing package number
• QC PDF, CAD files against database (CDM Dashboard)
• Drawing data entry (Revision, drawing title metadata, etc. etc.) (CDM Dashboard)
• PDF upload to CDM Library, QC upload
• Create print scheduling documentation (order form, delivery labels) convert to PDF
• QC drawing package Folder (order form, delivery labels, Transmittal, drawings - All in PDF)
• Upload Issued drawing package content to external SharePoint site, copy link, QC upload
• Submit email with SharePoint link to Reprographics Vendor (ARC) for print production (end)

Basic clerical skills

• Interpersonal / customer service skills
• Typing 50wpm
• Ability to navigate, search and perform data entry on drawing repository system
• Knowledge of Outlook Email and Microsoft Office applications
• Required Skills/Attributes

Required Skills/Attributes

• Typing 50wpm
• Ability to navigate, search and perform data entry on drawing repository system
• Knowledge of Outlook Email and Microsoft Office applications

About Trident:

Trident Consulting is a premier IT staffing firm providing high-impact workforce solutions to Fortune 500 and mid-market clients. Since 2005, we've specialized in sourcing elite technology and engineering talent for contract, direct hire, and managed services roles. Our expertise spans cloud, AI/ML, cybersecurity, and data analytics, supported by a 3M+ candidate database and a 78% fill ratio. With a highly engaged leadership team and a reputation for delivering hard-to-fill, niche talent, we help organizations build agile, high-performing teams that drive innovation and business success.

Some of our recent awards include:

Trailblazer Women Award 2025 by Consulate General of India in San Francisco

Ranked as the #1 Women Owned Business Enterprise in the large category by ITServe.

Received the TechServe Excellence award.

Consistently ranked in the Inc. 5000 list of fastest-growing private companies in America

Recognized in the SF Business Times as one of the Largest Bay Area BIPOC/Minority-Owned Businesses in 2022.