IT Asset Coordinator

A top Fortune 50 financial institution based in Vienna, VA is currently seeking an IT Asset Coordinator to join their team. This 100% on site role will support IT operations by coordinating asset management, inventory, distribution, and disposal activities to ensure smooth departmental operations.

Responsibilities:
The IT Asset Coordinator will be responsible for:

• Receiving Services


• Confirm receipt of products and IT assets


• Identify IT assets for tracking purposes


• Close purchase orders


• Scan and update IT assets in the IT Asset Management system


• Record tag numbers, descriptions, model numbers, serial numbers, manufacturers, and purchase orders


• Inventory Warehousing Services


• Provide inventory warehousing services onsite and offsite


• Manage space, distribution speed, security, and transport requirements


• Coordinate temporary storage of IT assets (90-120 days) and longer-term storage


• Perform monthly and/or quarterly inventory counts


• Ensure integrity of storage facilities and asset database


• Advise customers on inventory results and distribution plans


• Provide additional inventory counts as requested


• Distribution Services


• Provide worldwide delivery services, including dock-to-dock and priority events


• Identify cost-effective options for on-time delivery/pickup


• Select and fund shipping vendors as needed


• Scan equipment to receiving entities to ensure traceability


• Disposal and Recycling Services


• Assist with disposal of obsolete or irreparable equipment in accordance with Security Instruction 2681


• Disable data-storing equipment by removing storage components or batteries


• Maintain and share disposal records with IT Asset Management Team


• Perform onsite shredding of data-storing components and maintain records


• Ensure onsite shredding vendors are approved by Security


• Follow NIST compliance requirements


• Miscellaneous


• Serve as vendor liaison (e.g., Advanced Technology Recycling, ITAD Tech, IBM)


• Maintain logistics equipment (vans, golf carts, pallet jacks)


• Manage cardboard recycling and trash disposal


• Use ServiceNow to track inventory, log time, update/confirm assets, and close tickets


• Demonstrate proficiency in Microsoft 365 (Outlook, Teams, SharePoint) and Excel


• Adapt to rapidly changing processes and implement new directives

Qualifications:

• Excellent organizational and multitasking skills


• Strong communication and coordination abilities


• Experience with IT asset management and inventory control


• Knowledge of project management tools


• Ability to work independently and collaboratively across teams


• Attention to detail and accuracy in maintaining records

Desired Skills:

• ServiceNow experience


• M365 proficiency (Outlook, Teams, SharePoint)


• Advanced Excel skills


• Experience with IT asset disposal/recycling processes


• Familiarity with NIST compliance and Security Instructions