Sr. Project Manager

Job#: 2083606

Job Description:

Position: Sr. Project Manager Department: Technology

Reports To: Director, Technology Project Management Office

Open to either of the following: o 100% On-Site or Hybrid 3 days in Office/2 Days Remote ? For local (within 30 miles of work location)
Job Summary:

The Senior Project Manager supports and/or leads all phases of the project lifecycle for a diverse portfolio of projects that contain a technological component.

In this strategic role, the Senior Project Manager will be responsible for planning, executing and delivering projects on time and within budget. Key responsibilities include coordinating internal resources across departments and project teams, ensuring alignment and momentum without direct staff management. This position also ensures rigorous quality control and risk management throughout the lifecycle and provides leadership on post-upgrade initiatives and other projects.

Essential Job Functions:

(Duties listed are not intended to be all inclusive nor to limit duties that might reasonably be assigned)

Plan and oversee projects and initiatives that contain technological components and are aligned with organizational objectives

Manage project execution to achieve on-time delivery and adherence to budget targets, proactively addressing scope changes and potential risks

Define project scope, objectives, deliverables and success criteria in collaboration with team leaders, senior management and relevant stakeholders

Develop comprehensive project plans, schedules and communication strategies, detailing milestones, critical path items, dependencies and resource requirements

Coordinate cross-departmental resources to maintain and keep momentum going through strong stakeholder partnerships

Monitor progress through status reports, weekly summaries, etc., and communicate updates, obstacles and corrective actions to all parties

Draft, submit, and recommend revisions to project charters, statements of work, RFPs, budgets and/or proposals, ensuring financial and structural alignment with project goals

Build and sustain business relationships with internal teams, external contractors, consultants and vendors to support project success

Identify and resolve issues, conflicts and critical-path constraints by facilitating stakeholder discussions, driving consensus or reporting escalations when needed

Utilize tools such as Microsoft Project, Planview PPM Pro, Confluence, JIRA (or equivalent) to schedule tasks, track deliverables and adjust timelines as needed

Develop a variety of presentations for reporting work accomplishments, actual vs. budgeted time, obstacles, risks, requirements, progress, etc. in various formats, e.g., PowerPoint slides, Excel charts, pivot tables, spreadsheets, Visio, Adobe reports, Microsoft Word documents, etc.

Identify and document project requirements, individually and in partnership with IT Business Systems Analysts

Prepare senior leadership engagement reporting to identify upcoming project activities that may impact staff within their purview

Conduct post-project reviews, after-action reports and document lessons learned and produce recommendations to improve future project performance

Manage records created and received in compliance with the Records Management Policies and Procedures.

Required Knowledge, Abilities and Skills Essential to Job Functions:

Minimum of eight years of direct project management experience, covering full lifecycle process development, execution and close-out

Expertise in current data center technologies and deployment of enterprise software applications and platforms

Proven ability to work independently and collaboratively with internal teams, outsourced consultants, contractors and vendors

Strong analytical and problem-solving skills, with a proven aptitude for adapting to shifting priorities, demands and timelines Proven responsiveness to project adjustments, maintaining efficiency and continuity throughout

Excellent interpersonal skills, with a history of securing cooperation from senior leadership, clients, vendors and cross-functional departments

Proficiency in prioritizing and executing tasks under high-pressure conditions to meet critical deadlines

Capacity to interpret and adapt to diverse communication styles across technical, business and contractual stakeholders

Proactive approach to identifying, mitigating and when necessary, escalating conflicts to preserve project integrity

Required Software Knowledge and Skills essential to Job Functions:

Proficiency with Microsoft Teams, Project; advanced skills in Excel and PowerPoint. Familiarity or ability to learn agile tools such as JIRA or Confluence, BI platforms and cloud-based work management solutions relevant to the position

Safety Responsibility:

Perform all job duties and responsibilities in a safe manner to protect oneself, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures and policies. Take an active part in reporting unsafe conditions and any hazards within the workplace to their Supervisor, Manager and/or the Safety Department.
Qualifications:

Training and/or Education:

Candidates must hold either industry-recognized certifications (e.g., PMP, PgMP or PMI-ACP) paired with relevant professional experience or a bachelor's degree in computer science (or a related discipline) an accredited institution
Required Experience:

8+ years proven experience as a project manager with several full lifecycle implementations.

5+ years technical knowledge of directing migration and/or installation of on-premise and cloud-based applications/systems.

Preferred Experience

Public Transportation Industry or public-sector experience.

Asset Management, Financial, HR or Payroll systems implementation or direct work experience
Licenses or Certificates:

Possess a valid Drivers License. Acquire a Virginia Drivers License within 60 days after the date of hire (in instances when an out of state license is not the applicants current state of residence).

PMP, SAFe or similar certification preferred.
Special Requirements:

This position is classified as essential personnel.
FLSA Status:

Exempt
Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work requires high-speed operation of keyboard devices.

Unusual Demands:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves meeting multiple demands on a timely basis. Duties may require some seasonal overtime.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or .

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.