Overview
Skills
Job Details
Job Title: Administrative Assistant
Location: Onsite - Boston, MA (324-R Clark St. Worcester, MA .)
Duration: 4+ Months
Job Description
The Department of Early Education and Care seeks to hire a Temporary Full-time Administrative Assistant to support the Worcester EEC regional office 324-R Clark St. Worcester, MA for both front desk coverage and administrative support. The Temporary Administrative Assistant will report directly to the EEC Worcester Office Manager. They will serve as the primary coverage or back up coverage for the Office Manager in the office. On days that the Office Manager is in the office, the Temporary Administrative Assistant will serve as the primary front desk coverage. The Office Manager will cover breaks for the Temporary Administrative Assistant.
Responsibilities
- Performs receptionist responsibilities including:
- Greets callers warmly and ascertain reason for calling
- Answers inquiries and provides routine information including necessary information for referrals to other internal and external units
- Greets visitors at the regional office and ensures appropriate personnel are notified
- Performs general clerical functions to support the regional office including:
- Handling all incoming and outgoing mail and distributing incoming mail to appropriate personnel
- Maintaining familiarity with office equipment and points of contact for additional support
- Maintaining appropriate stock of office supplies
- Coordinating the use of meeting space for trainings and meetings
- Other duties as assigned
Required Skills
- Excellent customer support and service skills
- Ability to follow written and oral instructions
- Ability to exercise discretion in handling confidential information and to exercise sound judgment
- Strong attention to detail and organization
- Ability to maintain accurate records
- Comfort in learning and working within IT systems
- Proficiency in Microsoft Office applications
- Knowledge of the organization of state government