Project coordinator

About the Role:
We are seeking a proactive and highly organized Project Coordinator to join our dynamic team and support the coordination of 40 50 active projects per month. This is a fast-paced environment that requires exceptional communication, multitasking, and follow-through skills. Candidates will initially be hired on a contract basis, with conversion to full-time after 3 4 weeks based on performance.

Key Responsibilities:

• Coordinate and manage multiple simultaneous projects from initiation to completion.
• Act as the primary point of contact between internal teams and end clients to schedule and track project execution.
• Proactively reach out to clients to schedule work and ensure timely team arrival and task execution.
• Monitor project milestones, troubleshoot real-time issues, and provide regular status updates to clients.
• Work closely with field and remote teams to ensure project alignment and delivery standards are met.
• Adapt quickly to new projects and shifting priorities throughout the day.

Required Skills & Qualifications:

• Proven ability to manage a high volume of projects in a fast-paced environment.
• Strong communication and client-facing skills both proactive and responsive.
• Highly organized with attention to detail and the ability to multitask effectively.
• Reliable, self-motivated, and adaptable to shifting priorities and real-time challenges.
• Access to a quiet, professional home workspace with strong Wi-Fi for remote work when applicable.

Work Hours:

• Standard shifts vary: 7am 4pm, 8am 5pm, 9am 6pm, or 10am 7pm EST.
• The current opening supports West Coast clients, requiring a 10am 7pm EST schedule.
• Some flexibility to start remotely in the morning if commuting later.
• Expect an average of 10 hours of overtime per week.