Senior Executive Assistant

Job Title: Sr. Executive Assistant
Location: NYC, New York ( Onsite Tues, Wed, Thursday & 2 days remote) Duration: 3 months (Possible temp to permanent role)
Job Description:

• Provide executive administration support for the Chief Marketing and Communications Officer.
• Partner closely with the executive assistants of Client s Leadership Team to ensure availability for critical meetings.
• Coordinates meetings and strategic activities with the Marketing & Communications Leadership Team including booking rooms and Video / Audio conference calls and expense management.
• Supporting the administrative processes for vendor management, e.g., reconciliation of invoices, inputting requests in various systems and receipting for completed work
• Assisting managers in day-to-day activities including the coordination of daily meetings and schedules, and expense report management
• Assist with the preparation of external and internal Business documents, communications and presentations.
• Coordinates and manages travel arrangements for multiple parties; ensures compliance with travel policies and budget constraints.
• Implements efficient record-keeping systems and ensure records are updated regularly.
• Organize and manage logistics for meetings, including virtual setups; prepare and distribute detailed meeting minutes and follow-up action items.
• Prepare and distribute routine reports and summaries; analyzes data to ensure completeness and accuracy before report submission.
• Screens and prioritizes calls, e-mails, and visitors based on urgency and importance and manages follow-up communications.
• Perform general administration and confidential duties.