Event Coordinator

Event Coordinator needed ASAP for a Contract to Hire position working hybrid!

Will have to go into the office in either Portsmouth or Boston twice weekly and will have to travel to events in Foxborough and other regional locations.

We are seeking a dynamic and results-driven Event Coordinator with 3+ years of experience to join our marketing team. In this role, you will manage all aspects of trade shows, digital events, conferences, customer sponsorships, and other corporate events. You will play a crucial role in enhancing our brand recognition and driving demand generation. The ideal candidate will have a strong understanding of event marketing, and the IT channel, with the ability to collaborate effectively with cross-functional teams. Attention to detail and the ability to manage multiple projects simultaneously are essential.

Key Responsibilities:

Event Coordination:

• Strategic event management of both physical and digital events from inception to completion, including webinars, workshops, industry events, conferences, tradeshows, customer events, and special meetings in the company's luxury suite at Gillette Stadium, to enhance brand recognition and drive demand generation.
• Oversee sports sponsorships including Gillette Stadium special events and the New England Patriots, Carolina Panthers, and Jacksonville Jaguars.
• Develop and maintain registration websites for both virtual and in-person events, manage communications, and collect feedback through surveys.
• Manage registration reporting, including screening registration requests.
• Coordinate all logistics, including venue selection, vendor management, contract negotiation, onsite execution, and budget management to ensure all expenses are tracked and remain within the allocated budget.
• Develop and manage event timelines, budgets, and promotional activities to guarantee successful event outcomes.
• Handle the inventory, organization, and shipping of event swag and printed materials.
• Support the planning and execution of large-scale annual conferences, including the internal kickoff event and clients' annual flagship customer conference.
• Oversee the company-wide event calendar and collaborate with event attendees and the Digital Marketing team to ensure all event and partner-related activities are integrated into social advocacy programs.
• Will need to travel to office twice a week, in addition to events company hosts.

Analytics & Reporting:

• Monitor and analyze the performance of events, sponsorships, and webinars, providing insights and recommendations for continuous improvement.
• Produce and deliver advanced post-event recaps, reporting, and analytics to show pipeline and revenue generation and ROI.
• Maintain accurate records of event performance, attendees, budgets and overall event spend.

Collaboration & Communication:

• Collaborate with the marketing, sales, and partner teams to align event objectives with business and partnership goals and drive pipeline.
• Coordinate with the BDR team to drive robust pre-and post-event promotions.
• Build and maintain strong relationships with vendors, strategic partners, and internal stakeholders.
• Communicate effectively with all levels of the organization, providing regular updates on event registrations, pre-event attendee information, and post-event recaps.
• Support internal communications for events, and special projects across the Marketing team.

Experience & Qualifications:

• Bachelor's degree in Event Management, Hospitality, Marketing, or related field.
• Minimum of 3 years of experience in event planning and coordination.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Proficiency in marketing automation tools, CRM systems, and Microsoft office Suite. Willingness to learn WordPress.
• Experience in registration management tools (Swoogo preferred).
• Experience with Canva and Adobe Design Studio preferred.
• Ability to work under pressure and meet tight deadlines.
• Understanding of the IT industry including MSP, VAR, and Channel operations.
• Willingness to travel as needed to support events and partner activities.
• Strong work ethic and excited about growing your career within a rapidly growing company.