Overview
Skills
Job Details
Job Title: Administrative Assistant
Location: Tracy, CA 95376 (On-site)
Job Type: Full-Time / Contract
Industry: Real Estate / Property Management
Experience Level: Entry to Mid-Level
Job Description:
We are seeking a proactive and detail-oriented Administrative Assistant to support our real estate operations at our Tracy, CA office. The ideal candidate will play a key role in managing day-to-day office tasks, client coordination, document handling, and supporting our real estate transactions.
Key Responsibilities:
Provide general administrative support to brokers, agents, and office staff.
Coordinate and schedule property showings, client meetings, and open houses.
Handle incoming calls, emails, and inquiries from clients and vendors.
Prepare and process real estate documents such as lease agreements, listing contracts, disclosures, etc.
Maintain and update listings on MLS, company websites, and social platforms.
Assist with client onboarding, data entry, and CRM management.
Track deadlines and coordinate document signatures (DocuSign, etc.).
Manage office supply inventory and vendor coordination.
Perform basic bookkeeping tasks and expense tracking.
Support marketing tasks like flyers, social media posts, and newsletters.
Qualifications:
High school diploma or equivalent; associate or bachelor s degree preferred.
1 3 years of office admin experience; real estate experience is a plus.
Knowledge of real estate documents, terminology, and transaction workflow is preferred.
Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
Familiarity with MLS systems, DocuSign, and CRM platforms is an advantage.
Excellent verbal and written communication skills.
Strong multitasking, organizational, and time-management skills.
Must be dependable, professional, and customer-service focused.
Job Details:
Location: On-site in Tracy, CA 95376
Employment Type: Full-Time or Contract (based on discussion)
Compensation: Competitive and based on experience
Start Date: Immediate / ASAP