Overview
On Site
Contract - W2
Skills
Oil & Gas
Document management
Project lifecycle management
Status reports
Data management
Version control
Project implementation
Data migration
Data
Regulatory Compliance
Accountability
Specification
Distribution
Meta-data management
Documentation
SAP BASIS
Oracle
OpenText
Microsoft Outlook
Microsoft Excel
Management
Workflow
Energy
Operations
FERC
PSM
Job Details
The primary function of the Document Control /Specialist is the quality of the data controlled and support to project teams and compliance with Engineering Services.
Responsibilities:
This role will be accountable for the implementation of existing document control specifications.
This role will be accountable for tracking Engineering, Contractor and Vendor deliverables throughout the project lifecycle (recording revisions, revision purposes, distribution and transmittal histories).
This role will be accountable for the reliability, retrievability and traceability of the project data that is officially transmitted to and from Williams and in accordance with the Document Control standards and specifications.
Process incoming and outgoing correspondence in a timely manner.
Generating and updating each Supplier's and Contractor's Document Register in a timely manner (e.g., incoming, outgoing and squad checking processes)
Ensuring that each applicable metadata field is accurately updated and maintained in each Document Register
Preparing and implementing squad check documentation in accordance with procedure and distribution matrices.
Preparing accurate status reporting based upon the metadata designations and submitting at the determined frequency (per project basis).
Aligning with the Document Control standards and ensuring any deviations due to project-specific needs are controlled and traceable.
Providing back-up document control support as needed on other projects
Skills:
- Experience with an Electronic Data Management System and other software (such as Oracle + Aconex, OpenText, SharePoint)
- MUST HAVE ORACLE AND ACONEX EXPERIENCE
Intermediate to expert proficiency in MS Word, Outlook and Excel.
Experience with, and comprehension of, deliverables management (revision control, deliverables registers, transmittals, document registers and workflows.
Experience in implementing document management systems to support an electronic environment.
Excellent organizational/interpersonal skills.
Education/Experience:
5-7 years direct experience in engineering and vendor document management in the Oil & Gas Industry (Midstream)
Preferred Experience:
Proven Document Control experience with energy Owner/Operator company, preferably supporting project execution.
Operations experience a plus
Experience working in regulated environment in regard to PHMSA, FERC, DOT, PSM, etc.
Demonstrates understanding of naming schemas, data management standards and data migration.
Responsibilities:
This role will be accountable for the implementation of existing document control specifications.
This role will be accountable for tracking Engineering, Contractor and Vendor deliverables throughout the project lifecycle (recording revisions, revision purposes, distribution and transmittal histories).
This role will be accountable for the reliability, retrievability and traceability of the project data that is officially transmitted to and from Williams and in accordance with the Document Control standards and specifications.
Process incoming and outgoing correspondence in a timely manner.
Generating and updating each Supplier's and Contractor's Document Register in a timely manner (e.g., incoming, outgoing and squad checking processes)
Ensuring that each applicable metadata field is accurately updated and maintained in each Document Register
Preparing and implementing squad check documentation in accordance with procedure and distribution matrices.
Preparing accurate status reporting based upon the metadata designations and submitting at the determined frequency (per project basis).
Aligning with the Document Control standards and ensuring any deviations due to project-specific needs are controlled and traceable.
Providing back-up document control support as needed on other projects
Skills:
- Experience with an Electronic Data Management System and other software (such as Oracle + Aconex, OpenText, SharePoint)
- MUST HAVE ORACLE AND ACONEX EXPERIENCE
Intermediate to expert proficiency in MS Word, Outlook and Excel.
Experience with, and comprehension of, deliverables management (revision control, deliverables registers, transmittals, document registers and workflows.
Experience in implementing document management systems to support an electronic environment.
Excellent organizational/interpersonal skills.
Education/Experience:
5-7 years direct experience in engineering and vendor document management in the Oil & Gas Industry (Midstream)
Preferred Experience:
Proven Document Control experience with energy Owner/Operator company, preferably supporting project execution.
Operations experience a plus
Experience working in regulated environment in regard to PHMSA, FERC, DOT, PSM, etc.
Demonstrates understanding of naming schemas, data management standards and data migration.