Department Admin/Office Admin

AVA Consulting is seeking a Department Admin

Location: Saline, MI

U.S. Citizens and those authorized to work in the U.S. are encouraged to apply. We are unable to sponsor at this time.

Company Background: Our client, a major employer in the area, is looking for a Department Admin to be part of its team in its North American operations.

Description:

Client is looking for a department assistant who can perform additional responsibilities of:

• Litigation inquiry support to Client and management of litigation hold materials
• Confirming Technical Report closure requirements (incl sending completion reports to client
• Manage the dept SharePoint as owner (includes support transition from S-drive)
• eVA task assignment to related design teams within CDPF (Chassis Design and Platform Development)

Department Assistant tasks:

• Meeting arrangement and setup (i.e., weekly, monthly department meetings, department events).
• Support clients executives and visitors with business travel arrangements
• New hire onboarding (incl access to client systems) & Contractor/Design-in support
• Manage office supplies, general facility/IS support, business card ordering etc
• Manage Purchase Order process - PO Change Orders/PO Requisitions (new, updates, close, reconciliation to expenditures, vendor invoicing)
• Monthly accrual preparation, submission and reclass.
• Budget & Client tracking/reporting enter estimates in T&P, provide input to make & manage the indirect budget, operate T-Dash to support GM for Client tracking
• Manage the org charts, seating charts (incl WISP updates)
• Support with mail management incl occasional shipping/receiving of packages
• Evacuation list maintenance
• Participate in department administrative staff support meetings; provide administrative and secretarial backup for other Department Assistants as needed.
• Assist annual FADAR (Fixed Assets) maintenance activities.
• Coordinate department lunch, retirement, family event recognitions.

Requirements:

• 4+ years of general office/department support experience.
• Advanced knowledge of MS Outlook, Word, Excel, PowerPoint.
• Bi-lingual (Japanese-English) preferred
• Knowledge of SAP/Ariba preferred
• Excellent verbal, written and interpersonal skills to work effectively with Design Engineers and related departments for problem resolution
• Mindset to provide customer service to all downstream people/processes
• Work well in team setting
• Flexibility to quickly accommodate changes with ability to manage multiple projects simultaneously
• Self-motivated and detail oriented
• Able to work flexible hours when required by workload

NOTE: Interested Candidates can apply by sending their Updated Resume and Contact Details.

Ron Tolson

AVA Consulting

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