Overview
On Site
Depends on Experience
Contract - W2
Contract - 12 Month(s)
Skills
Office Admin
Department Admin
MS Office
Automotive Industry
Customer Service
Job Details
AVA Consulting is seeking a Department Admin
Location: Saline, MI
U.S. Citizens and those authorized to work in the U.S. are encouraged to apply. We are unable to sponsor at this time.
Company Background: Our client, a major employer in the area, is looking for a Department Admin to be part of its team in its North American operations.
Description:
Client is looking for a department assistant who can perform additional responsibilities of:
- Litigation inquiry support to Client and management of litigation hold materials
- Confirming Technical Report closure requirements (incl sending completion reports to client
- Manage the dept SharePoint as owner (includes support transition from S-drive)
- eVA task assignment to related design teams within CDPF (Chassis Design and Platform Development)
Department Assistant tasks:
- Meeting arrangement and setup (i.e., weekly, monthly department meetings, department events).
- Support clients executives and visitors with business travel arrangements
- New hire onboarding (incl access to client systems) & Contractor/Design-in support
- Manage office supplies, general facility/IS support, business card ordering etc
- Manage Purchase Order process - PO Change Orders/PO Requisitions (new, updates, close, reconciliation to expenditures, vendor invoicing)
- Monthly accrual preparation, submission and reclass.
- Budget & Client tracking/reporting enter estimates in T&P, provide input to make & manage the indirect budget, operate T-Dash to support GM for Client tracking
- Manage the org charts, seating charts (incl WISP updates)
- Support with mail management incl occasional shipping/receiving of packages
- Evacuation list maintenance
- Participate in department administrative staff support meetings; provide administrative and secretarial backup for other Department Assistants as needed.
- Assist annual FADAR (Fixed Assets) maintenance activities.
- Coordinate department lunch, retirement, family event recognitions.
Requirements:
- 4+ years of general office/department support experience.
- Advanced knowledge of MS Outlook, Word, Excel, PowerPoint.
- Bi-lingual (Japanese-English) preferred
- Knowledge of SAP/Ariba preferred
- Excellent verbal, written and interpersonal skills to work effectively with Design Engineers and related departments for problem resolution
- Mindset to provide customer service to all downstream people/processes
- Work well in team setting
- Flexibility to quickly accommodate changes with ability to manage multiple projects simultaneously
- Self-motivated and detail oriented
- Able to work flexible hours when required by workload
NOTE: Interested Candidates can apply by sending their Updated Resume and Contact Details.
Ron Tolson
AVA Consulting
Fax:
Web:
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