Overview
Skills
Job Details
Russell Tobin & Associates is currently seeking a Workplace Events Coordinator to work for our client, a leading AI research and deployment company dedicated to ensuring that artificial general intelligence (AGI) benefits all of humanity. They are known for their cutting-edge advancements in AI technologies. Apply now for consideration!
Pay: $50-$60/hr based on experience
Location: Onsite-San Francisco, CA
About the Team
The Workplace Events team supports the company's business goals by curating engaging, dynamic events that bring our teams together and build community. We plan and execute a wide range of events from employee experience events to executive briefings and customer-facing experiences to foster collaboration, innovation, and a vibrant workplace culture. Our mission is to enhance employee engagement, promote business growth, and celebrate our organizational values through thoughtfully planned and executed events.
About the Role
We are seeking an energetic, detail-oriented Workplace Events Coordinator to join our team. As a key member of the Workplace Events team, you will support the execution of a high volume of events at our San Francisco offices. This role is highly hands-on and focuses on day-to-day event operations, ensuring every detail is covered and each event runs smoothly. You'll thrive in this position if you love working in a fast-paced environment, enjoy rolling up your sleeves, and have a passion for creating exceptional experiences for employees and guests.This role is based onsite in San Francisco, CA and requires being in-office 5 days per week, with occasional evening work as needed.
Key Responsibilities:
- Support event planning and execution across a variety of events, including employee experience events, executive briefings, and customer engagements.
- Manage day-of logistics, such as room/event space booking, venue setup, vendor coordination, catering, AV support, and guest check-in.
- Coordinate closely with workplace support teams (catering, AV, facilities, corporate security) to ensure seamless event operations.
- Assist with event materials, including signage, name badges, guest lists, shipping logistics, and managing event supplies.
- Provide on-site event support, troubleshooting issues in real time and ensuring a smooth experience for all attendees.
- Work closely with cross-functional departments to ensure events align with company goals and address the needs of different teams. Assist other team members with their event-related tasks and provide support as needed to ensure the overall success of the events team.
- Track feedback and outcomes to help evaluate event success and suggest areas for improvement.
- 2+ years of event coordination or related experience, preferably within a corporate, employee experience, or hospitality setting.
- Love building workplace experiences to foster mission-aligned team growth and collaboration.
- Strong organizational skills, with the ability to manage multiple tasks and deadlines simultaneously.
- Detail-oriented and proactive, with a can-do attitude and a passion for getting things done.
- Excellent communication and interpersonal skills, able to collaborate with team members, vendors, and stakeholders at all levels.
- Comfort working with organizational tools like Google Docs/Calendar, Notion, Jira, and Airtable. Familiarity with event management tools (e.g., Prismm, Swoogo) is a plus.
- Flexibility to work evenings as needed to support events.
Pride Global offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.