Project Administrative Support Specialist - ( Full Time ) - Location: Wilmington, NC or Remote in USA allowed for qualified candidates (matching EST work time) Travel to Customer site as needed if remote.

Overview

Remote
Hybrid
$70,000 - $900,000
Full Time
Able to Provide Sponsorship

Skills

Project Administrative Support Specialist
Microsoft Office Suite

Job Details

Job Title: Project Administrative Support Specialist

Openings 15

Job Overview:

The Project Administrative Support Specialist will play a crucial role in ensuring the smooth execution of large capital projects. This position requires a detail-oriented individual with strong organizational skills to manage documentation, follow established processes, and maintain configuration management.

Example projects that this role may be dedicated to including:

  • Process creation and Procedure Writing
  • Project Communication Plan Oversight
  • Export Control Tagging and Documenting
  • Document Management, Digitization, Transmittals
  • Requirements Management and Data Entry
  • Implementing Corrective and Preventative Actions

Key Responsibilities:

  • Process Management: Follow and enforce established project management processes to ensure consistency and compliance.
  • Documentation: Create, update, and manage project documentation, including meeting minutes, reports, and project plans.
  • Attention to Detail: Review and proofread documents for accuracy and completeness.
  • Configuration Management: Maintain and update configuration management databases and systems to track project changes and ensure data integrity.
  • Communication: Facilitate effective communication between project team members, stakeholders, and external partners.
  • Support: Provide general administrative support to the project team, including handling correspondence, filing, and data entry.
  • Reporting: Prepare and distribute regular project status reports and updates to stakeholders.

Qualifications / Requirements:

  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with project management software and tools.
  • Attention to detail and accuracy.
  • Ability to work independently and as part of a team.
    • Knowledge of configuration management principles is a plus.

    Location: Wilmington, NC or Remote in USA allowed for qualified candidates (matching EST work time) Travel to Customer site as needed if remote.

    Travel: 5 to 20%

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