Administrative Assistant

Job Title: Executive Assistant

Location: Redmond, WA

Duration: 6+ Months

Lack of familiarity with Microsoft financial reporting tools, such as Mercury.
Less than 18 months of tenure or access within Microsoft.
Insufficient experience in managing high volumes of purchase orders and vendor onboarding.
Inability to demonstrate strong proficiency in Excel.
Lack of prior Microsoft history and experience with Microsoft-specific tools.
Inadequate attention to detail and quality focus in previous roles.
Inability to work independently in a remote setting.
Insufficient experience in tracking budget changes and managing financial transactions accurately.
Poor communication skills or inability to collaborate effectively with team members and vendors.
Failure to comply with Microsoft policies and procedures.

Best vs. Average:
Highly detailed and quality-focused, demonstrating exceptional attention to detail and commitment to producing accurate and polished reports.
Strong communication skills to effectively collaborate with team members and vendors.
Ability to manage and track changes accurately, ensuring all budget movements and nuances are accounted for.
Proactive in identifying and addressing budget issues, such as underspending or overspending.
Strong organizational skills to handle high volumes of financial transactions and maintain detailed records.
Familiarity with Microsoft financial reporting tools and the ability to learn and adapt to new systems quickly.
Ability to work independently in a remote setting, managing tasks and responsibilities effectively.
Strong problem-solving skills to address any issues that arise during the budgeting and reporting process.
Commitment to compliance with Microsoft policies and procedures.
Ability to work under pressure and meet tight deadlines.
Experience navigating procurement systems (GSR Tool, MyOrder/ProcureWeb, MSInvoice) and resolving AP issues.
Strong understanding of marketing finance operations, including budgeting, accruals, and vendor management.

Performance Indicators: Performance will be assessed based on ability to work fast paced environment and quality of work.

Top 4 Hard Skills Required + Years of Experience
1. Minimum 5+ years experience with Mercury
2. Minimum 5+ years experience with budgeting and financial tracking (Using MSFT Financial tools)
3. Minimum 5+ years experience with Excel
4. Minimum 5+ years experience on how to open and manage purchase orders (POs)