Admin Assistant

Job Title: Admin Assistant

Location: Fort Lauderdale, Florida

Duration: 18 Months

Summary:
Seeking a candidate who is able to support 2 calendars for our senior managers. Performs a variety of complex administrative functions for all levels of management including supporting their team of 45 employees. The ideal candidate is proactive, organized, innovative, knowledgeable and forward-thinking when it comes to ensuring smooth workplace operations.
Primary Responsibility
Management of calendar with attention to accuracy, timeliness, conflict resolution and alignment to the leader s priorities and commitments
Track and help drive completion of key deliverables, and follow up on outstanding items
Act as a liaison for leader s direct reports
Organize team meetings and events within budget guidelines (Power Pointer presentation, book conference rooms, travel arrangements, etc)
Procurement of goods and services including computer equipment, offices supplies, and reference materials
Timely and accurate reconciliation of expenses
Provide backup support to Executive Business Administrator

The ideal candidate must be process-driven, extremely organized, and detail-oriented. Have high integrity and be able to handle confidential information appropriately.
Able to deal with ambiguity, make independent decisions, be proactive and drive tasks to closure. Capable of juggling multiple projects at once, actively track pending items and constantly re-prioritize tasks based on changing business needs.

Performs a variety of complex administrative functions for all levels of management including external business partners. Manages schedule(s), coordinates travel arrangements and processes business expenses. Coordinates meetings and events, department financial operations, personnel operations, and facility operations. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. Provides general office support. Serves as the department/group contact. Completes special projects as assigned.