Manager of IT Procurement - Full Time Only - New York City or Washington DC

This position may be located on site in either New York City or Washington DC.

The Manager reports directly to the Chief Information Officer. This role is critical in managing the acquisition of technology goods and services for our firm. The successful candidate will research potential vendors, analyze costs, negotiate contracts, and ensure compliance with firm policies while supporting our technology infrastructure needs across all offices.

Essential Job Functions and Responsibilities

• Identify, evaluate, and select vendors based on cost, quality, and reliability for IT hardware, software, and related services.
• Develop and maintain relationships with key technology suppliers and service providers.
• Manage vendor onboarding and performance improvement initiatives.
• Work with Vendor Management Office (VMO) and IT leadership on negotiations with suppliers to secure optimal terms, pricing, and service levels.
• Partner with the VMO and the firm s contract review attorneys on contract reviews and amendments.
• Manage contract renewals and renegotiations to maximize value.
• Analyze market trends and pricing to identify cost-saving opportunities.
• Monitor spending patterns and ensure adherence to approved budgets.
• Systematically evaluate supplier performance including delivery times, product quality, and service levels.
• Conduct regular business reviews with strategic vendors.
• Manage procurement records including purchase orders, invoices, and vendor compliance documentation.
• Ensure accurate documentation of all procurement activities and decisions.
• Promote adherence to firm procurement policies and best practices.
• Maintain and develop lease schedule inventory reports, including received vs. outstanding and purchased equipment, including a lease schedule summary.
• Manage one-off software license keys.
• Balance leasing invoices and send to Accounts Payable for processing.
• Handle end of lease return and capital assets, life cycle workflow, and reporting.
• Utilize ServiceNow ticketing to process and track new purchases and inventory.
• Invoice processing including the follow up with vendor inquiries on payments with close coordination with Accounts Payable.
• Work with Finance & Accounting on Audit reporting as needed.

Qualifications

• Bachelor's degree in Business Administration, Information Technology, Supply Chain Management, or related field.
• Minimum of five (5) years of experience in IT procurement, technology sourcing, or vendor management.
• Experience in professional services or legal industry preferred.
• Analytical Skills: Demonstrate the ability to analyze complex data sets, identify trends, evaluate risks, and make data-driven decisions.
• Negotiation Skills: Proven track record of negotiating favorable terms and achieving cost savings with technology vendors.
• Communication Skills: Excellent verbal and written communication skills with ability to interact effectively with all levels of management, internal stakeholders, and external vendors.
• Technical Understanding: Solid understanding of IT hardware, software, cloud services, and industry trends to make informed purchasing decisions.
• Data Management: Proficiency with procurement systems, data analytics tools, and advanced Excel skills for managing and visualizing procurement data.
• High level of proficiency with Microsoft Office Suite applications.
• Must be able to manage multiple projects and responsibilities and adapt to changing priorities differing priorities within stakeholder departments.
• Exceptional interpersonal and relationship management skills, an ability to lead, motivate and influence a variety of stakeholders.
• Strong understanding of supply agreements, contractual terms, negotiation and relationship management skills.
• Ability to be self-directed, multi-task and prioritize demands.
• Ability to communicate effectively in English.
• Ability to communicate complex technical information to a non-technical audience.
• Ability to identify the appropriate method of communication.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to effectively present information and respond to questions from internal and external stakeholders.